Stop a mailbox filling up and bouncing customer mail
Every Monday, WebRun signs in to IONOS, reads how full each email account and your webspace are against the limits on your hosting package, records anything near capacity in Airtable, and writes a short capacity note into Notion so a mailbox is cleared or upgraded before customer mail starts bouncing.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get warned before an IONOS mailbox runs out of storage?
WebRun signs in to IONOS every Monday and reads how full each email account and your webspace are against the limits on your hosting package. It logs the near-full accounts in Airtable and writes a capacity note in Notion with weeks of headroom left, so no customer email bounces undelivered.
- Mailboxes are flagged with weeks of headroom still left
- Customer mail stops bouncing because a quota was missed
- Webspace and email capacity are reviewed in one weekly note
Built for office managers · IT contacts · small business owners · web agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ionos.comin a real browser with your saved login - no setup, no API keys. -
1
IONOS - read mailbox and webspace usage
ionos.com
WebRun opens IONOS to read mailbox and webspace usage. - Sign in to IONOS and list the email accounts on your hosting package with their storage used and allowed
- Read webspace usage against the package limit as well
- Work out the percentage full for each and compare with last week to get a fill rate
- Flag anything over the threshold you set, and anything that will cross it before the next run
Done when Every mailbox and the webspace have a percentage full and a weekly fill rate recorded.
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2
Airtable - log the accounts near capacity
airtable.com How to Automate Airtable
WebRun opens Airtable to log the accounts near capacity. - Add or update a row per mailbox with the address, storage used, limit, percentage full, and weekly growth
- Mark the rows over your threshold so the at-risk accounts stand out
- Keep a week-by-week history so a mailbox filling steadily is visible before it is urgent
Done when Airtable holds this week's usage per mailbox with the at-risk accounts marked.
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3
Notion - write the weekly capacity note
notion.so How to Automate Notion
WebRun opens Notion to write the weekly capacity note. - Write a short capacity note with the mailboxes closest to full and the weeks of headroom left on each
- Include webspace against its package limit in the same note
- Suggest whether clearing, archiving, or a package upgrade is the cheaper fix, and leave the decision to a person
Done when The Notion note holds this week's capacity picture with the tightest accounts called out.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it delete email or upgrade my package?
No. WebRun reads usage and reports it. Deleting mail, archiving a mailbox, or buying more storage stays with you, so nothing is removed and nothing is purchased by a run.
Does it read the contents of the mailboxes?
No. It reads storage used against the limit on each account. The messages inside are never opened, copied, or sent anywhere by this workflow.
How early does the warning come?
It compares this week's usage with last week to get a fill rate, so a mailbox is flagged while there are still weeks of headroom rather than on the day it fills.
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