Keep a running record of hosting invoices and what they renew
Every Monday, WebRun signs in to Infomaniak, reads the invoices raised since the last run with the products and domains each one covers, finds the matching invoice email in Gmail and files it under your accounts label, then posts Slack an itemised list of what was billed, what it renews, and what is due next.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I keep a record of hosting invoices and what each one renews?
WebRun signs in to Infomaniak every Monday, reads each invoice with the products and domains it renews, and files the matching email in Gmail under your accounts label. It then posts Slack an itemised list with amounts, renewal dates, and payment status, so hosting costs are already broken out at month end.
- Hosting costs are itemised before month end, not dug out invoice by invoice
- Every invoice email sits under one label for the bookkeeper
- Renewals inside thirty days are named before they bill
Built for bookkeepers · agency operations · IT managers · small business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.infomaniak.comin a real browser with your saved login - no setup, no API keys. -
1
Infomaniak - read invoices and what they renew
infomaniak.com
WebRun opens Infomaniak to read invoices and what they renew. - Sign in to Infomaniak and open the invoices section of your account
- Capture each invoice raised since the last run with its number, date, and amount
- Record which products the invoice covers: hosting, mail, storage, or a domain
- Note the renewal date each line pays for and the current payment status
- Read only. WebRun never renews a product or makes a payment
Done when Every new invoice is captured with its amount, products, and renewal dates.
-
2
Gmail - file the matching invoice emails
gmail.com How to Automate Gmail
WebRun opens Gmail to file the matching invoice emails. - Search the inbox for the invoice email matching each invoice number
- Apply your accounts label so every original sits in one place for the bookkeeper
- Flag any invoice with no matching email so it can be requested
- Leave every message in place. WebRun files and labels, it never deletes or replies
Done when Each invoice has its original email labelled, or is flagged as missing one.
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3
Slack - post the itemised cost list
slack.com How to Automate Slack
WebRun opens Slack to post the itemised cost list. - Post an itemised list to your finance channel: invoice number, amount, product, and renewal date
- Show the running total for the month so far
- Call out anything unpaid and anything renewing in the next thirty days
- Flag any charge that differs from the same product's previous invoice
Done when The finance channel has this week's itemised hosting costs.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it pay an invoice or renew a product?
No. WebRun reads the invoice list and files the emails. Paying, renewing, and cancelling stay manual steps, so no card is charged and no service lapses because of an automation.
Does it delete or reply to any email?
No. In Gmail it only searches for the matching invoice email and applies your accounts label. Nothing is deleted, archived, replied to, or forwarded.
What if an invoice has no email to match?
WebRun flags it in the Slack post as missing its original, so you know to download it from Infomaniak rather than assume the bookkeeper already has it.
Related templates
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