Monitor Your Inbox for VIP Senders
Every few minutes, WebRun checks the shared Gmail mailbox for new emails from your VIP sender list, immediately pings the right team member in Slack with the email subject and a one-line summary, and logs the arrival in a VIP contact sheet so nothing is missed.
How can I automatically monitor my shared mailbox for VIP senders?
WebRun watches your shared mailbox around the clock so VIP messages never wait. Every few minutes, it checks the shared Gmail inbox for emails from your VIP sender list, immediately pings the right team member in Slack with the subject and a one-line summary, and logs the arrival in a contact sheet so every VIP interaction is on record.
- VIP emails surfaced to the right person within minutes of arriving
- Every VIP interaction logged automatically for reference
- No important message waits unread in a shared inbox
Built for account managers · customer success teams · executive assistants · agency client teams
What does WebRun do on every run?
The exact actions WebRun takes, in order — in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
mail.google.comin a real browser with your saved login — no setup, no API keys. -
1
Gmail — scan for emails from VIP senders
gmail.com
WebRun opens Gmail to scan for emails from VIP senders. - Open the shared Gmail inbox and filter for unread emails received since the last check
- Compare each sender's email domain and address against your VIP list
- For any VIP match, read the subject line and first paragraph to generate a one-line summary
- Apply a 'VIP — Urgent' label in Gmail so the email is easy to spot in the inbox
Done when All VIP emails since the last check are identified, labelled, and summarised.
-
2
Slack — alert the assigned team member immediately
slack.com
WebRun opens Slack to alert the assigned team member immediately. - Look up the assigned account owner for each VIP sender from your routing table
- Send a DM to the owner: 'VIP email from [Sender] — [Subject]: [One-line summary]. Please respond promptly.'
- For senders without an assigned owner, post to #vip-alerts so the whole team sees it
Done when The right person has been alerted in Slack for every VIP email detected.
-
3
Google Sheets — log every VIP email arrival
google.com
WebRun opens Google Sheets to log every VIP email arrival. - Open the VIP Email Log sheet
- Append a row for each VIP email: sender, subject, received time, assigned owner, and Slack alert sent
- This log serves as your VIP communication audit trail
Done when Every VIP email is logged with its alert status for the audit trail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reply to VIP emails automatically?
No — it only reads, labels, and alerts. Replies are always written and sent by your team. The whole point is to make sure a human responds quickly, not to replace them.
How do I manage the VIP list?
Keep a tab in the log sheet with the VIP email addresses and their assigned owners. WebRun reads it on every run, so adding or removing someone takes effect immediately.
What if a VIP sends multiple emails in quick succession?
Each email is alerted separately so nothing is missed. Duplicate alerts for the same thread within an hour are suppressed to avoid noise.
Related templates
Put this on autopilot.
Turn it on in minutes — or have our team set it up for you.