Send referring providers a weekly imaging volume and TAT report
Every Monday, WebRun opens RamSoft, compiles last week's study volume and average turnaround time for each referring provider, logs the data to a Google Sheet, and drafts a personalized summary email for each provider in Gmail for your radiology liaison to review and send.
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- Under $0.01 per run
- Cancel anytime
How do I automatically prepare weekly imaging reports for referring providers?
WebRun pulls last week's study volume and average turnaround time for every referring provider from RamSoft each Monday, logs the data to a Google Sheet, and drafts a personalized summary email in Gmail for each provider. Your radiology liaison reviews and sends the drafts, keeping provider relationships strong without any manual data compilation.
- Referring providers receive a weekly volume and TAT summary with zero manual data pulling
- Liaison spends time on relationship conversations, not spreadsheet compilation
- Week-over-week volume trend visible in Google Sheets so declining referral patterns are caught early
Built for radiology liaisons · imaging center marketing coordinators · outpatient radiology managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ramsoft.comin a real browser with your saved login - no setup, no API keys. -
1
RamSoft - compile weekly volume and TAT by referring provider
ramsoft.com How to Automate RamSoft
WebRun opens RamSoft to compile weekly volume and TAT by referring provider. - Open RamSoft and pull last week's completed studies grouped by referring provider
- Calculate total volume, modality breakdown, and average report turnaround time for each provider
- Flag any provider whose volume changed by more than 20% week over week
Done when Weekly volume and TAT data is compiled for every active referring provider.
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2
Google Sheets - log provider-level data to the weekly report tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log provider-level data to the weekly report tracker. - Append this week's data row to the Referring Provider Report tracker
- Update the trend columns so the liaison can see volume and TAT movement over time
Done when The Google Sheet tracker is updated with this week's provider-level data.
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3
Gmail - draft personalized summary email for each referring provider
gmail.com How to Automate Gmail
WebRun opens Gmail to draft personalized summary email for each referring provider. - Draft a personalized summary email for each referring provider with their volume and average TAT for the week
- Save each draft to the Gmail Drafts folder for the radiology liaison to review before sending
- Do not send any email automatically
Done when A draft email exists in Gmail for each referring provider, ready for liaison review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the referring providers automatically?
No. WebRun creates drafts in Gmail for your radiology liaison to review and send. External emails to referring providers are never dispatched automatically, giving your team full control over provider communications.
What if a referring provider had zero volume last week?
Providers with no studies in the prior week are excluded from the report draft automatically, so your liaison only sees active referring relationships in their draft queue.
Can the report include specific modality breakdowns for each provider?
Yes. The data pulled from RamSoft includes study volume by modality, so each draft email can show the provider their MRI, CT, and X-ray volumes separately if you configure that level of detail.
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