Track imaging no-shows and fill open slots faster
Each evening, WebRun opens RamSoft, collects all studies marked as no-show or cancelled for the day, logs each one to a Google Sheet with modality and slot time, and posts a brief summary to Slack so schedulers can see open capacity and act the next morning.
- No credit card
- Under $0.01 per run
- Cancel anytime
How can I automatically track imaging no-shows and report them to my scheduling team?
WebRun pulls every no-show and cancellation from RamSoft each evening, appends the details to a Google Sheet log, and posts a modality-level summary to Slack so your scheduling team arrives in the morning with a clear backfill list and a growing trend record, all without contacting any patient directly.
- Schedulers start each morning with a ready-to-action backfill list
- No-show trends logged by modality for monthly performance review
- Zero manual chart-pulling to produce the daily no-show count
Built for imaging center schedulers · radiology practice managers · outpatient imaging ops
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ramsoft.comin a real browser with your saved login - no setup, no API keys. -
1
RamSoft - pull today's no-show and cancelled studies
ramsoft.com How to Automate RamSoft
WebRun opens RamSoft to pull today's no-show and cancelled studies. - Open RamSoft and filter today's schedule for studies with a no-show or cancelled status
- Capture modality, slot time, ordering provider, and patient identifier (no PHI logged externally)
- Note any repeat no-show patients for the scheduler's awareness
Done when All of today's no-shows and cancellations are captured with their slot details.
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2
Google Sheets - log each no-show with modality and slot time
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log each no-show with modality and slot time. - Append each no-show row to the running No-Show Log sheet with date, modality, and slot time
- Update the monthly summary pivot so the team can track trends by modality
Done when Today's no-shows are logged and the monthly summary is current.
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3
Slack - post daily no-show summary
slack.com How to Automate Slack
WebRun opens Slack to post daily no-show summary. - Post a brief daily no-show count to the scheduling Slack channel, broken down by modality
- Include a link to the Google Sheet for the full list
Done when The scheduling team has tonight's no-show summary in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the patient about the missed appointment?
No. WebRun only logs the no-show internally and notifies your scheduling team via Slack. Any patient outreach must be drafted and approved by a staff member before it is sent.
Can it track no-show trends over time?
Yes. Each run appends to the same Google Sheet, so your team builds a running record by modality and month that is always current and easy to filter.
What if RamSoft has not yet marked the status by end of day?
The run pulls whatever statuses are live in RamSoft at the time it runs. You can reschedule it to a later evening time if your team finalizes statuses after hours.
Related templates
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