Respond to new HVAC leads within minutes of their inquiry
Every few minutes, WebRun checks Housecall Pro for new leads or inquiries, drafts a personalized first-response email for each in Gmail, and posts an instant Slack alert to your sales team so someone can review and send the reply within minutes of the inquiry arriving.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I respond to new HVAC leads within minutes of their inquiry?
WebRun checks Housecall Pro every few minutes for new HVAC leads and instantly drafts a personalized first-response email in Gmail for each inquiry. Your sales team gets a Slack alert within minutes so someone can review and send the reply, cutting response time from hours down to minutes.
- New leads get a personalized first-response draft within minutes of their inquiry
- Your sales team is alerted in Slack before the lead goes cold
- Leads waiting more than 10 minutes without a reply are flagged as urgent
Built for HVAC sales teams · heating and cooling contractors · residential HVAC businesses · HVAC service managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.housecallpro.comin a real browser with your saved login - no setup, no API keys. -
1
Housecall Pro - detect new leads
housecallpro.com How to Automate Housecall Pro
WebRun opens Housecall Pro to detect new leads. - Open Housecall Pro and check the leads, estimates, or customer requests section for new entries in the last few minutes
- Capture the lead name, contact details, service requested, and time of inquiry for each new entry
Done when All new leads received since the last check are identified with their inquiry details.
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2
Gmail - draft first-response emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft first-response emails. - Draft a warm, personalized first-response email for each new lead, referencing the service they inquired about
- Include your availability, a call to action to call or book, and your contact number
- Save each email as a draft in Gmail. Do not send without a team member reviewing and approving the draft
Done when A draft first-response email exists in Gmail for every new lead.
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3
Slack - alert sales team instantly
slack.com How to Automate Slack
WebRun opens Slack to alert sales team instantly. - Post an instant alert to the sales Slack channel for each new lead with their name, service requested, and time of inquiry
- Prompt the team to review the Gmail draft and send the reply within the next few minutes
- Flag leads that have been waiting more than 10 minutes without a response as urgent
Done when Your sales team has an immediate Slack alert for every new HVAC lead.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send a reply to a new lead automatically?
No. Every first-response email is saved as a Gmail draft. Your team reviews and clicks Send manually, so no message reaches a lead without a human approving it.
How quickly will my team see the new lead alert?
WebRun checks for new leads every 5 minutes and posts an instant Slack alert. Your team can typically review the draft and send a reply within minutes of the inquiry arriving.
What if the same lead comes in through multiple channels?
It checks the lead ID and contact details in Housecall Pro to avoid creating duplicate drafts for the same inquiry. Each unique lead gets one first-response draft.
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