Fill unstaffed visits
Every evening, WebRun opens WellSky, finds visits scheduled for tomorrow that are still unassigned, posts the unstaffed list to the staffing Slack channel, and drafts outreach texts via Twilio for the coordinator to approve and send to available clinicians before the next morning.
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How do I automatically flag and fill unstaffed home health visits?
Each evening, WebRun opens WellSky and identifies every visit scheduled for tomorrow that still has no clinician assigned. It posts the unstaffed list to your staffing Slack channel and drafts outreach texts via Twilio for coordinator approval, so every visit has a clinician lined up before the day begins.
- No visit starts the day without a clinician because it was not noticed the night before
- Coordinator sees all unstaffed visits grouped by area for faster matching
- Clinician outreach drafts are ready to send with one approval tap
Built for home health staffing coordinators · schedulers · home health agencies · clinical operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
wellsky.comin a real browser with your saved login - no setup, no API keys. -
1
WellSky - find unassigned visits
wellsky.com How to Automate WellSky
WebRun opens WellSky to find unassigned visits. - Open WellSky and navigate to tomorrow's visit schedule
- Filter for visits that have no clinician assigned
- Capture the patient name, visit type, visit time, and geographic area for each unassigned visit
Done when Every unassigned visit for tomorrow is identified with its location and time.
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2
Slack - alert the staffing coordinator
slack.com How to Automate Slack
WebRun opens Slack to alert the staffing coordinator. - Post the unstaffed visit list to the staffing Slack channel
- Group visits by geographic area or time slot to make matching easier
- Note the total count so the coordinator knows the scope at a glance
Done when The staffing coordinator has a complete Slack view of all unstaffed visits for tomorrow.
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3
Twilio - draft clinician outreach texts
twilio.com How to Automate Twilio
WebRun opens Twilio to draft clinician outreach texts. - Draft an outreach text for each unassigned visit time slot to send to available clinicians
- Do not send the text. Hold each draft for coordinator review and approval before sending
- Include visit time, general area, and visit type in each draft
Done when Outreach text drafts are ready for coordinator approval, with none sent yet.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send outreach texts to clinicians automatically?
No. All clinician outreach texts are drafted and held for coordinator review. The coordinator sees them in the Slack alert and approves each draft before it is sent, ensuring staffing decisions stay with the human scheduler.
How does it know which clinicians are available to fill an unassigned visit?
WebRun surfaces the unassigned visit details to the coordinator who knows staff availability. If you maintain an availability roster in WellSky or a separate Sheet, WebRun can cross-reference it to suggest candidate clinicians in the draft outreach.
What if a visit gets assigned in WellSky after the alert runs?
The alert reflects WellSky's state at the time it runs each evening. If the coordinator assigns a visit after the alert is posted, the next evening's run will show only visits still unassigned, keeping the list accurate over time.
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