Catch missed caregiver clock-ins before visits fall through
Every hour during business hours, WebRun checks AxisCare for scheduled visits that have passed their start time without an EVV clock-in, and posts an urgent internal Slack alert naming the caregiver, client, and scheduled time so a coordinator can act immediately.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get alerted when a caregiver misses a clock-in for a scheduled visit?
WebRun checks AxisCare every hour for scheduled visits that have passed their start time with no EVV clock-in recorded. It posts an urgent internal Slack alert naming the caregiver, client, and elapsed time so coordinators can intervene immediately. No messages are sent to caregivers or clients.
- Missed visits are caught within the hour, not at end of day
- Coordinators have caregiver and client names before calling
- Client safety gaps are closed faster with real-time Slack alerts
Built for home care agencies · home health schedulers · care coordinators · operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.axiscare.comin a real browser with your saved login - no setup, no API keys. -
1
AxisCare - find visits without a clock-in
axiscare.com
WebRun opens AxisCare to find visits without a clock-in. - Open AxisCare and filter today's schedule to visits whose start time has passed
- Identify visits with no EVV clock-in event recorded
- Note the caregiver name, client name, scheduled start time, and visit duration for each
- Skip visits already flagged in the previous hourly run to avoid duplicate alerts
Done when Every visit that started without a clock-in is identified with caregiver and client details.
-
2
Slack - post urgent missed-visit alert
slack.com How to Automate Slack
WebRun opens Slack to post urgent missed-visit alert. - Post an alert to the operations Slack channel for each missed clock-in
- Include the caregiver name, client name, scheduled time, and minutes elapsed since start
- Mark critical alerts for visits more than 30 minutes overdue
- If no visits are missing clock-ins, post a brief all-clear summary instead
Done when Coordinators have an actionable missed-visit alert in Slack within the hour.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the caregiver or client directly?
No. WebRun only posts an internal Slack alert for your coordinators to action. All outreach to the caregiver or family is handled by your team, keeping protected health information inside your agency.
What counts as a missed clock-in?
Any scheduled visit whose EVV clock-in has not been recorded in AxisCare by the time WebRun runs its hourly check. The alert includes how many minutes have elapsed since the scheduled start.
Will it send duplicate alerts for the same visit every hour?
No. Each visit is flagged once. If it remains unchecked in subsequent runs, the alert is only refreshed if the status changes, so coordinators are not flooded with repeated notices.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.