Chase overdue freight invoices on hazmat shipments
Every Monday, WebRun reviews completed dangerous goods shipments in Labelmaster DGIS, cross-checks them against open invoices in QuickBooks, drafts a payment chaser email for each overdue carrier invoice, and posts the outstanding balance list to your finance Slack channel for review.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically chase overdue freight invoices on hazmat shipments?
WebRun reviews completed dangerous goods shipments in Labelmaster DGIS every Monday, cross-checks each against open bills in QuickBooks, and drafts a payment chaser email for every overdue carrier invoice. The outstanding balance list then posts to your Slack finance channel so nothing waits until someone manually checks.
- Overdue carrier invoices on DG loads flagged automatically every Monday
- Payment chasers drafted and ready for one-click approval without manual follow-up
- Finance team has a ranked outstanding balance list in Slack before the week starts
Built for hazmat shipping finance teams · dangerous goods freight managers · logistics accounts payable · DG compliance and billing coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.labelmaster.com/dgeo/dgisin a real browser with your saved login - no setup, no API keys. -
1
Labelmaster - find completed DG loads with open carrier invoices
labelmaster.com How to Automate Labelmaster
WebRun opens Labelmaster to find completed DG loads with open carrier invoices. - Open DGIS and filter to shipments with Delivered status
- Identify any delivered DG shipment where the carrier invoice is flagged as unpaid or not yet matched
- Capture shipment ID, UN number, carrier name, delivery date, and invoice amount for each open item
Done when All delivered DG loads with unresolved carrier invoices are listed with their details.
-
2
QuickBooks - cross-check invoice status and log outstanding balances
- Open QuickBooks and search for the corresponding bill for each carrier invoice
- Confirm which bills are past their due date and by how many days
- Log any missing bills so the finance team can create them
Done when Each open carrier invoice has a confirmed status in QuickBooks with days overdue noted.
-
3
Gmail - draft carrier payment chaser for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft carrier payment chaser for review. - Draft a polite payment chaser email to each carrier for overdue invoices
- Include the shipment ID, invoice amount, due date, and days overdue
- Leave all drafts unsent for the finance manager to review and approve before sending
Done when Payment chaser drafts are queued in Gmail for every overdue carrier invoice, awaiting human approval.
-
4
Slack - post outstanding invoice list to finance channel
slack.com How to Automate Slack
WebRun opens Slack to post outstanding invoice list to finance channel. - Post the outstanding carrier invoice list to the finance Slack channel
- Sort by amount overdue, largest first
- Include the number of drafts waiting in Gmail for approval
Done when Finance team has this week's outstanding hazmat freight invoice list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the payment chasers to carriers without my approval?
No. Every payment chaser is drafted in Gmail and left unsent. Your finance manager reviews and approves each one before it goes to any carrier.
What if a carrier invoice has already been paid?
It cross-checks live bill status in QuickBooks each Monday, so any invoice that has been paid or matched since last week is automatically excluded from the chaser list.
Can it handle invoices for hazmat surcharges and accessorial fees too?
Yes. Any carrier bill recorded in QuickBooks that is tied to a DGIS shipment and is past due will appear in the weekly chase list, including hazmat surcharges and accessorial fees.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.