Get every handyman callback and warranty job back on the calendar
Every few minutes, WebRun checks Housecall Pro for a new callback or warranty request, matches it to the original job and confirms it falls inside your warranty window, logs it to a Google Sheet, and alerts your dispatcher in Slack with a suggested appointment slot so the return visit gets booked fast.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get handyman warranty callbacks scheduled quickly?
Every few minutes, WebRun checks Housecall Pro for a new callback or warranty request, matches it to the original job, and confirms whether it falls inside your warranty window. It logs the request to a Google Sheet and alerts your dispatcher in Slack with suggested appointment slots, so return visits get offered fast while the actual booking call stays with a human.
- Every callback is matched to its original job within minutes
- Warranty status is confirmed before a technician gets dispatched
- Dispatchers get a suggested time slot instead of starting from scratch
Built for handyman businesses · home repair contractors · handyman dispatchers · field service quality teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.housecallpro.comin a real browser with your saved login - no setup, no API keys. -
1
Housecall Pro - find new callback and warranty requests
housecallpro.com How to Automate Housecall Pro
WebRun opens Housecall Pro to find new callback and warranty requests. - Open Housecall Pro and check for jobs newly tagged Callback or Warranty since the last run
- Look up the original job date, technician, and scope of work for each
- Check the original job date against your warranty window for that job type
Done when Every new callback or warranty request is matched to its original job and warranty status.
-
2
Google Sheets - log the callback with warranty status
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the callback with warranty status. - Append a row to the callback tracker with customer, original job date, technician, issue, and whether it falls inside warranty
- Suggest two or three open slots from the Housecall Pro calendar near the customer's area
Done when The callback tracker is updated with every new request and its warranty status.
-
3
Slack - alert the dispatcher with a suggested slot
slack.com How to Automate Slack
WebRun opens Slack to alert the dispatcher with a suggested slot. - Alert your dispatcher in Slack with the customer, issue, warranty status, and suggested time slots
- Flag any request outside the warranty window so the dispatcher can quote it separately
- Leave the actual customer contact and booking confirmation to the dispatcher
Done when Your dispatcher has every new callback in Slack with a suggested slot, ready to confirm with the customer.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the customer to book the return visit?
No. WebRun logs the callback and alerts your dispatcher with suggested time slots. Your dispatcher makes the actual call and confirms the booking with the customer.
How does it know if a job is still under warranty?
It compares the original job date and job type in Housecall Pro against the warranty window you set, so a request outside that window is flagged instead of assumed covered.
Can I see which jobs generate the most callbacks?
Yes. The Google Sheets log tracks every callback with its original job and technician, so you can spot patterns by job type or technician over time.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.