Recall patients for progress photos on schedule
Every morning, WebRun opens TrichoSuite, calculates months since each patient's transplant, finds anyone reaching a 3, 6, or 12 month milestone, and drafts a warm WhatsApp message and an SMS via Twilio inviting them to submit progress photos, leaving each one for your team to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I recall hair transplant patients for progress photos automatically?
Every morning WebRun reads each patient's transplant date in TrichoSuite and finds anyone reaching a 3, 6, or 12 month milestone. It drafts a warm WhatsApp invite and a backup Twilio SMS asking them to submit progress photos and leaves both for your team to send, so no result milestone is missed.
- Every 3, 6, and 12 month milestone gets a photo invite on time
- Messages are drafted, not sent, so a human approves each one
- Patients who already submitted are skipped automatically
Built for hair transplant clinics · patient care coordinators · hair restoration surgeons · clinic marketing teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
trichosuite.com/en-USin a real browser with your saved login - no setup, no API keys. -
1
TrichoSuite - find patients hitting a milestone
trichosuite.com How to Automate TrichoSuite
WebRun opens TrichoSuite to find patients hitting a milestone. - Open TrichoSuite and read each patient's transplant date
- Calculate months elapsed and find patients now at a 3, 6, or 12 month milestone
- Skip any patient who already submitted photos for that milestone
Done when Every patient due a progress-photo milestone this run is identified.
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2
WhatsApp - draft the photo invite
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to draft the photo invite. - Draft a warm WhatsApp message congratulating the patient on reaching their milestone
- Ask them to submit progress photos in the same angles as their baseline and link the portal
- Leave the message unsent as a draft for your team to review and send. Never message the patient on its own
Done when A milestone photo invite is drafted in WhatsApp for each due patient.
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3
Twilio - draft a backup SMS invite
twilio.com How to Automate Twilio
WebRun opens Twilio to draft a backup SMS invite. - Draft a short SMS via Twilio as a backup for patients who prefer text
- Include the same portal link and a friendly one-line prompt
- Leave the SMS queued as a draft for your team to review and send
Done when A backup SMS invite is drafted in Twilio for each due patient.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message patients for photos without me?
No. WebRun drafts the WhatsApp message and the backup SMS and leaves both unsent for your team to review. No patient is contacted until a human approves and sends the message.
Which milestones does it track?
It tracks 3, 6, and 12 months from each patient's transplant date by default, and the milestone set can be adjusted so you can add or remove points like 1 or 18 months.
What if a patient already sent photos for that milestone?
It checks TrichoSuite for a submitted photo at that milestone and skips anyone already done, so no patient is asked twice for the same checkpoint.
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