Keep vaccination records current before every visit
Every morning, WebRun opens Gingr, checks upcoming appointments for pets whose vaccinations are expired or expiring within the next 30 days, logs the flagged pets to a Google Sheets tracker, and posts a Slack alert to staff so they can follow up before the visit.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track pet vaccination records for grooming appointments?
Every morning, WebRun opens Gingr and checks upcoming appointments for pets with expired or expiring vaccinations. Flagged pets are logged to a Google Sheets compliance tracker and a Slack alert goes to staff with the owner contact, so your team can request updated records before any dog arrives at the salon.
- No dog arrives with an expired vaccination because flags go out before the appointment
- Staff has a daily Slack list with owner contacts ready for follow-up
- Compliance records stay current in a central Google Sheets tracker
Built for dog grooming salons · pet spas · doggy daycares · grooming shop owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
gingrapp.comin a real browser with your saved login - no setup, no API keys. -
1
Gingr - check vaccination records
gingrapp.com How to Automate Gingr
WebRun opens Gingr to check vaccination records. - Open Gingr and navigate to the upcoming appointments list
- Check each pet's vaccination records for rabies, Bordetella, and DHPP expiry dates
- Flag any pet with a vaccination expired or expiring within 30 days
Done when Every pet with an upcoming appointment has been checked and flagged if vaccinations are out of date.
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2
Google Sheets - log flagged pets
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log flagged pets. - Open the vaccination compliance tracker in Google Sheets
- Log each flagged pet with their name, owner contact, appointment date, and which vaccination is expiring or expired
- Mark the status as Needs Follow-up
Done when All flagged pets appear in the tracker with their vaccination status and appointment details.
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3
Slack - alert staff
slack.com How to Automate Slack
WebRun opens Slack to alert staff. - Post a daily alert to the grooming staff Slack channel listing pets with upcoming appointments and expired or expiring vaccinations
- Include the owner contact so staff can reach out to request updated records
Done when Staff has a Slack list of today's vaccination flags and can follow up with owners.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact clients about expired vaccinations automatically?
No. WebRun flags the pets and alerts your staff internally. All client-facing follow-up is left to your team, so you decide how and when to reach out to each owner.
Which vaccinations does it check?
It checks the records stored in Gingr, typically rabies, Bordetella, and DHPP. You can adjust the required vaccines and the expiry window to match your salon policy.
How far ahead does it flag expiring vaccinations?
By default it flags vaccinations expiring within 30 days, giving you time to request updated records before the appointment. You can change the window when configuring the workflow.
Related templates
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