Keep FOG permits from lapsing on your sites
Every morning, WebRun opens Tank Track, reviews the FOG permit expiry dates recorded against each grease trap site, logs any permit expiring within 60 days to a Google Sheet with the site and authority, and drafts a renewal reminder email in Gmail for each affected customer that you review before it sends.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track FOG permit renewals across my grease trap sites automatically?
WebRun opens Tank Track every morning, reviews the FOG permit expiry dates on each grease trap site, and logs any permit expiring within 60 days to a Google Sheet with its authority. It then drafts a renewal reminder email in Gmail for each affected customer, held for review, so permits are renewed before they lapse.
- No FOG permit lapses because the 60-day window is checked every morning
- Every expiring permit is logged with its authority and days remaining
- Customer renewal reminders are drafted and held for human approval
Built for grease trap haulers · FOG compliance teams · liquid waste operators · restaurant service accounts
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
tank-track.comin a real browser with your saved login - no setup, no API keys. -
1
Tank Track - check FOG permit dates
tank-track.com
WebRun opens Tank Track to check FOG permit expiry dates per site. - Open Tank Track and review the FOG permit fields recorded against each grease trap site
- Find permits expiring within the next 60 days
- Capture the site, customer contact, issuing authority, permit number, and expiry date for each
- Skip any permit already marked renewed this cycle
Done when Every permit expiring within 60 days is listed with its authority and expiry date.
-
2
Google Sheets - log expiring permits
google.com How to Automate Google Sheets
WebRun logs each expiring FOG permit to a Google Sheet. - Open the FOG Permit Tracker sheet
- Append each expiring permit as a row with the site, authority, permit number, and days remaining
- Update rather than duplicate any permit already listed
- Sort the rows by days remaining, soonest first
Done when The permit tracker holds today's expiring permits sorted by urgency.
-
3
Gmail - draft renewal reminders
gmail.com How to Automate Gmail
WebRun drafts a permit renewal reminder in Gmail for you to approve. - Draft a renewal reminder email for each affected customer naming the permit, authority, and expiry date
- Explain the renewal step and offer to help schedule any required inspection or cleaning
- Save each email as a Gmail draft for you to review
- Never send a permit reminder to a customer automatically
Done when A renewal reminder email sits in Gmail drafts for each affected customer, ready for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers about permit renewals without me?
No. WebRun logs the expiring permits to a Google Sheet and drafts each renewal reminder in Gmail, then leaves them for you to review. No customer email goes out until a human approves and sends it.
How far ahead does it flag expiring permits?
By default it flags FOG permits expiring within the next 60 days so there is time to renew before a lapse. You can adjust the look-ahead window in your run settings to match your local authority's lead time.
What if a permit was already renewed?
It reads the live permit fields in Tank Track each morning, so any permit already marked renewed for the cycle drops off the tracker and no reminder is drafted for it.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.