Keep warranty claims moving from filing to payout
Every morning, WebRun opens BiT DMS, finds repair orders eligible for a manufacturer warranty claim, drafts the claim submission email in Gmail for each, and updates a Google Sheets tracker with every open claim's age and status so nothing goes stale waiting on a manufacturer.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track golf cart warranty claims from filing to payout?
Every morning, WebRun checks BiT DMS for repair orders flagged as warranty work, drafts a claim submission email to the manufacturer in Gmail for each new one, and updates a Google Sheets tracker with every open claim's status and age, flagging anything stuck past 30 days so no warranty payout gets forgotten.
- Eligible warranty repairs get a drafted claim the same morning they qualify
- Claims stuck past 30 days are flagged before payouts get forgotten
- Service managers see one live tracker instead of chasing claim status by hand
Built for golf cart dealers · LSV service departments · warranty administrators · dealership service managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
bitdms.comin a real browser with your saved login - no setup, no API keys. -
1
BiT DMS - find repair orders eligible for a warranty claim
bitdms.com How to Automate BiT DMS
WebRun opens BiT DMS to find repair orders eligible for a warranty claim. - Open BiT DMS and filter repair orders flagged as warranty work
- Keep only orders with no claim submitted yet
- Capture the customer, cart, manufacturer, part, labor, and repair order total for each
Done when Every warranty-eligible repair order without a filed claim is listed with its details.
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2
Gmail - draft the claim submission for each
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the claim submission for each. - Draft a claim submission email to the manufacturer's warranty department for each eligible order
- Attach or reference the repair order documentation
- Save each as a Gmail draft. Do not send any claim
Done when A Gmail draft claim submission exists for every newly eligible repair order.
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3
Google Sheets - track every claim's status and age
google.com How to Automate Google Sheets
WebRun opens Google Sheets to track every claim's status and age. - Add new claims to the warranty tracker with the date filed and amount
- Update the status and days-open count for every claim still awaiting payout
- Flag any claim open more than 30 days for follow-up
Done when The warranty tracker reflects every open claim's current status and age.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it file the warranty claim with the manufacturer automatically?
No. WebRun only drafts the claim submission email in Gmail. Your service manager reviews and sends it, so every claim is filed by a person, not on its own.
How does it know which repairs qualify for warranty?
It reads the warranty flag your service writer sets on each repair order in BiT DMS, so only orders you've already marked as warranty work get a drafted claim.
How do I know if a claim is stuck?
The Google Sheets tracker shows the days-open count for every claim and flags anything open more than 30 days, so stalled claims are easy to spot and chase.
Related templates
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