Renew seasonal storage before customers even ask
Every Monday, WebRun opens BiT DMS, finds seasonal storage plans expiring in the next 30 days, drafts a renewal invoice in QuickBooks for each account, and sends your office manager a Telegram list of who is due so no storage slot lapses unbilled.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically draft storage renewal invoices before they expire?
Every Monday, WebRun checks BiT DMS for seasonal storage plans expiring within 30 days, drafts a renewal invoice in QuickBooks at the current rate for each account, and sends your office manager a ranked Telegram list with the most urgent renewals first, so no storage slot lapses unbilled.
- Every expiring storage plan has a drafted invoice ready before it lapses
- Office managers get one ranked Telegram list instead of scanning BiT DMS by hand
- Urgent renewals inside 7 days are flagged first, every week
Built for golf cart dealers · LSV dealers · seasonal storage operators · dealership office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
bitdms.comin a real browser with your saved login - no setup, no API keys. -
1
BiT DMS - find storage plans expiring soon
bitdms.com How to Automate BiT DMS
WebRun opens BiT DMS to find storage plans expiring soon. - Open BiT DMS and filter storage accounts to plans expiring in the next 30 days
- Capture the customer, unit, storage rate, and current expiry date for each
- Skip any account already flagged as canceled or moved out
Done when Every storage plan expiring in the next 30 days is listed with its renewal details.
-
2
QuickBooks - draft a renewal invoice for each account
- Draft a renewal invoice for each expiring account at the current storage rate
- Save each invoice as a draft. Do not send or email any invoice
- Note the draft invoice number against each account
Done when A draft renewal invoice exists in QuickBooks for every expiring storage account.
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3
Telegram - send the renewal list to your office manager
telegram.org How to Automate Telegram
WebRun opens Telegram to send the renewal list to your office manager. - Send a list of accounts due for renewal with the draft invoice number for each
- Flag any account expiring in fewer than 7 days first
Done when Your office manager has this week's renewal list in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the renewal invoice or charge a card automatically?
No. WebRun only drafts the invoice in QuickBooks. Your office manager reviews and sends it, and no card is charged without that manual step.
How far ahead does it catch expiring storage plans?
It looks 30 days ahead in BiT DMS every Monday, and flags anything expiring within 7 days first so the most urgent renewals get handled.
What happens to customers who already canceled?
It reads the live status in BiT DMS each run, so any account already flagged as canceled or moved out is skipped automatically.
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