Chase overdue supplier invoices so you never miss a payment deadline
Every Monday, WebRun opens QuickBooks to find overdue supplier invoices, cross-references the suppliers against active ingredient usage in Otter, drafts a polite payment-chaser email in Gmail for each overdue bill, and posts an outstanding invoice summary to Slack for your finance team.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically chase overdue supplier invoices for my ghost kitchen?
Every Monday, WebRun opens QuickBooks to find overdue supplier invoices, cross-references them against active Otter brands to rank priority, drafts a polite payment-chaser email in Gmail for each bill, and posts the full outstanding list to Slack. Nothing is sent to suppliers until your finance manager approves each draft.
- Overdue supplier invoices surface in Slack every Monday without manual QuickBooks checks
- Payment-chaser drafts are ready in Gmail before the finance team starts the week
- Critical suppliers tied to active Otter brands are always flagged first
Built for ghost kitchen operators · finance managers · virtual restaurant ops teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
dashboard.tryotter.comin a real browser with your saved login - no setup, no API keys. -
1
Otter - confirm which suppliers are active this week
tryotter.com How to Automate Otter
WebRun opens Otter to confirm which suppliers are active this week. - Open Otter and review active brands and recent order activity to identify which suppliers are critical this week
- Note any supplier linked to high-volume ingredients currently in use
Done when Active suppliers linked to running brands are identified.
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2
QuickBooks - find overdue supplier invoices
- Open QuickBooks and filter bills to those past their due date
- Capture supplier name, invoice number, amount, and days overdue for each
- Prioritise invoices from suppliers active in Otter this week
Done when All overdue supplier invoices are listed with amounts and priority.
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3
Gmail - draft a payment-chaser email for each overdue bill
gmail.com How to Automate Gmail
WebRun opens Gmail to draft a payment-chaser email for each overdue bill. - Draft a polite, professional payment-chaser email for each overdue invoice
- Reference the invoice number and amount in each draft
- Save as a Gmail draft - do not send until the finance manager approves
Done when A draft payment-chaser is ready in Gmail for every overdue supplier invoice.
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4
Slack - post the outstanding-invoice summary
slack.com How to Automate Slack
WebRun opens Slack to post the outstanding-invoice summary. - Post a summary to the finance Slack channel listing each overdue invoice, supplier, amount, and days overdue
- Flag invoices tied to high-priority active suppliers at the top of the list
Done when Finance team has this week's outstanding-invoice summary in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send payment-chaser emails to suppliers automatically?
No. Every chaser email is saved as a Gmail draft. Nothing is sent until your finance manager reviews and approves each one. External emails to suppliers always require human sign-off.
How does it prioritise which invoices to chase first?
Invoices linked to active Otter suppliers are flagged at the top, so you chase the vendors whose ingredients are in use this week before those who are less critical right now.
Does it change anything in QuickBooks?
No. WebRun reads QuickBooks bills in read-only mode. No payments, adjustments, or entries are made on your behalf.
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