Hand off every booked GetYourGuide tour to your on-ground team
Every morning, WebRun checks your clients' booked GetYourGuide tours, adds each one to the shared operations calendar with meeting point and start time, and alerts the on-ground team in Microsoft Teams with the guide and headcount.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I brief my on-ground team about booked GetYourGuide tours?
WebRun checks your clients' booked GetYourGuide tours every morning, adds each one to the shared operations calendar with meeting point and start time, and alerts the on-ground team in Microsoft Teams with the guide and headcount. Every tour gets briefed ahead of time instead of scrambled together at the meeting point.
- The on-ground team gets a briefing before every tour, not during it
- Booking changes reach the team calendar the same day they happen
- Meeting point and headcount are always current, not guessed
Built for Travel concierge services · Tour operators · Destination management companies · Hotel concierge teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.getyourguide.comin a real browser with your saved login - no setup, no API keys. -
1
GetYourGuide - check upcoming client bookings
getyourguide.com
WebRun opens GetYourGuide to check upcoming client bookings. - Open GetYourGuide and list upcoming bookings for clients
- Note the tour, meeting point, headcount, and start time for each
- Flag any booking changed or canceled since the last check
Done when Every upcoming client booking has been reviewed.
-
2
Google Calendar - add each tour to the team calendar
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to add each tour to the team calendar. - Add an entry for each tour with meeting point and start time
- Keep it on the shared operations calendar
- Update the entry if a booking time changes
Done when Every upcoming tour is on the operations calendar.
-
3
Microsoft Teams - alert the on-ground team
microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to alert the on-ground team. - Alert the on-ground team with the tour, guide, meeting point, and headcount
- Flag any tour happening within 24 hours
- Note any booking that changed since the last alert
Done when The on-ground team has been briefed on every upcoming tour.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book or cancel a tour for a client?
No. WebRun only reads existing bookings and briefs the on-ground team. Booking, changing, or canceling a tour is done by the concierge directly.
How far ahead does the on-ground team get notified?
Every upcoming tour is on the calendar as soon as it's booked, and any tour within 24 hours gets flagged again in the Teams alert.
What happens if a client changes their booking?
The next run picks up the current booking from GetYourGuide and updates both the calendar and the team alert, so a change doesn't get missed.
Related templates
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