Keep your endoscope reprocessing logs complete and compliance-ready every day
Every morning, WebRun cross-references yesterday's completed endoscopy procedures in eClinicalWorks against your Google Sheets reprocessing log, identifies any scope used in a procedure that lacks a corresponding reprocessing entry, and sends a Slack alert to the GI tech team so missing logs are completed before the next day's cases begin.
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How do I automatically verify that every endoscope has a complete reprocessing log entry after each day's procedures?
WebRun cross-references every scope used in yesterday's endoscopy procedures from eClinicalWorks against your Google Sheets reprocessing log each morning at 6:30 AM. Any scope missing a completed entry is flagged in the sheet and an alert goes to the GI tech team in Slack, so every gap is resolved before the first case of the new day begins.
- Every scope used in a procedure has a complete reprocessing entry before the next day's caseload
- Missing logs are caught at 6:30 AM, hours before the first procedure begins
- Compliance auditors find a complete, date-stamped reprocessing record for every scope
Built for GI technicians · endoscopy unit managers · infection control officers · ambulatory surgery center compliance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.eclinicalworks.com/loginin a real browser with your saved login - no setup, no API keys. -
1
eClinicalWorks - pull yesterday's completed endoscopy procedures
eclinicalworks.com How to Automate eClinicalWorks
WebRun opens eClinicalWorks to pull yesterday's completed endoscopy procedures. - Open eClinicalWorks and pull the list of endoscopy procedures completed yesterday
- Capture the procedure type, scope serial number (if documented), room, and completing provider for each case
- List all scopes that were used in at least one procedure yesterday
Done when All scopes used in yesterday's procedures are listed from eClinicalWorks.
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2
Google Sheets - cross-reference against the reprocessing log
google.com How to Automate Google Sheets
WebRun opens Google Sheets to cross-reference against the reprocessing log. - Open the Scope Reprocessing Log sheet
- Check whether each scope used yesterday has a completed reprocessing entry dated after the last procedure
- Flag any scope with a missing or incomplete reprocessing record
Done when Scopes with missing or incomplete reprocessing entries are identified and flagged in the sheet.
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3
Slack - alert GI tech team to missing log entries
slack.com How to Automate Slack
WebRun opens Slack to alert GI tech team to missing log entries. - Post an alert to the GI tech Slack channel listing all scopes with incomplete reprocessing logs
- Include the scope identifier, the last procedure it was used on, and the room
- Mark the alert as urgent if any flagged scope is scheduled for use today
Done when GI tech team has a Slack alert with the exact scopes needing reprocessing log completion.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it fill in or complete reprocessing log entries automatically?
No. Reprocessing log completion is a regulatory and patient-safety obligation that must be performed and attested by a qualified GI technician. WebRun identifies missing entries so the right person can complete them accurately.
What if a scope has already been reprocessed but the log was not entered yet?
The flag prompts the tech to enter the log immediately. Once the entry is added to Google Sheets, the scope is cleared from the flag list on the next run, keeping the alert list accurate.
Can it integrate with a dedicated scope tracking system instead of Google Sheets?
The current workflow uses Google Sheets as the reprocessing log. If your practice uses a dedicated reprocessing or scope tracking system, contact WebRun support to configure an alternate data source.
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