Close every open GI encounter before it becomes a coding backlog
Every morning, WebRun opens eClinicalWorks, finds GI encounters from the previous day that remain unsigned or have incomplete documentation, logs each to a Google Sheet by provider, and posts a Slack reminder to each provider so notes are finalized before the coding queue gets behind.
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How do I automatically remind GI providers to complete unsigned encounter notes?
WebRun opens eClinicalWorks every morning and finds all GI encounters from the prior day that are unsigned or have incomplete documentation. It logs each to a Google Sheet by provider with an age flag for anything over 48 hours, then sends each provider a Slack reminder with their outstanding count so notes are closed before the coding team falls behind.
- Providers receive a targeted Slack reminder within hours of any unsigned note
- Encounters older than 48 hours are escalated automatically in the tracker
- Coding queues stay current because documentation gaps are caught the next morning
Built for GI practice managers · gastroenterology medical coders · GI providers · HIM and documentation teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.eclinicalworks.com/loginin a real browser with your saved login - no setup, no API keys. -
1
eClinicalWorks - find unsigned or incomplete GI encounters
eclinicalworks.com How to Automate eClinicalWorks
WebRun opens eClinicalWorks to find unsigned or incomplete GI encounters. - Open eClinicalWorks and navigate to the encounter or clinical documentation section
- Filter for encounters from the previous day that are unsigned, in-progress, or missing required fields
- Group open encounters by provider and note the encounter type and missing documentation component
Done when All unsigned or incomplete GI encounters from yesterday are listed and grouped by provider.
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2
Google Sheets - log open encounters by provider
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log open encounters by provider. - Open the Open Encounter Tracker sheet
- Add a row for each open encounter with patient visit date, encounter type, provider, and missing documentation field
- Calculate how many days each encounter has been open and flag anything older than 48 hours
Done when All open encounters are logged in Google Sheets with provider grouping and age flags.
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3
Slack - remind providers to complete documentation
slack.com How to Automate Slack
WebRun opens Slack to remind providers to complete documentation. - Post a provider-specific Slack reminder listing each open encounter needing sign-off
- @mention the relevant provider with their encounter count and a link to the Google Sheet
- Flag any encounter older than 48 hours as urgent
Done when Each provider with an open encounter has a Slack reminder with their outstanding documentation count.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it complete or sign encounter notes on behalf of a provider?
No. WebRun identifies and flags open encounters but never edits, completes, or signs clinical documentation. Only the provider can finalize their own notes, which is a clinical and legal requirement.
How many days back does it check for open encounters?
By default it checks encounters from the previous 7 days, so a growing backlog is surfaced until each encounter is signed. You can adjust the lookback window to match your coding team's standards.
Can it track which providers have the most open encounters over time?
Yes. Each day's run adds rows to Google Sheets with a date stamp, so you can build a simple pivot table or chart showing open-encounter volume by provider week over week.
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