Follow up on delayed background checks
Every morning, WebRun opens FastBound, finds pending transfers whose background check has been in a delay for days, drafts a courteous status update to each buyer in Gmail, leaves every message unsent for review, and posts your staff a Slack list of the buyers still waiting.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I follow up on delayed firearm background checks automatically?
Every morning, WebRun opens FastBound, finds transfers stuck in a background-check delay, and notes the buyer, firearm, and days waiting. It drafts a courteous status update to each buyer in Gmail, leaves every draft unsent for review, and posts your staff a Slack worklist, so waiting buyers hear from you without any message going out unapproved.
- Delayed buyers get a courteous update, drafted and ready to send
- The longest delays surface at the top of the list each morning
- No buyer email goes out without a staff member approving it
Built for FFL dealers · gun stores · transfer clerks · front-counter staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
cloud.fastbound.comin a real browser with your saved login - no setup, no API keys. -
1
FastBound - find delayed background checks
fastbound.com How to Automate FastBound
WebRun opens FastBound to find transfers stuck in a delay. - Open FastBound and review pending dispositions marked as a background-check delay
- Capture the buyer, the firearm, and how many days the transfer has been delayed
- Skip anyone already followed up with in the last few days
Done when Every buyer in a background-check delay is listed with the firearm and days waiting.
-
2
Gmail - draft buyer status updates
gmail.com How to Automate Gmail
WebRun drafts a status update for each buyer and leaves it unsent. - Draft a courteous status update to each waiting buyer explaining the check is still in progress
- Keep the tone plain and reassuring and avoid promising any completion date
- Save every message as a draft and leave it unsent for review
Done when A status-update draft sits ready in Gmail for every delayed buyer.
-
3
Slack - post who is still waiting
slack.com How to Automate Slack
WebRun posts the delayed-transfer worklist to Slack. - Post staff a short list of buyers whose transfer is still delayed
- Sort by days waiting so the longest delays stand out
- Note that the buyer update drafts are waiting in Gmail for review
Done when Staff have today's delayed-transfer list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email buyers without me?
No. WebRun drafts every status update in Gmail and leaves it unsent. A staff member reads each message and clicks send, so nothing reaches a buyer until a person approves it.
What does the buyer email say?
A short, courteous note that the background check is still in progress. It never promises a completion date and never shares another buyer's details. Give WebRun a tone and it matches your store's voice.
Will it keep pestering the same buyer every day?
No. It checks the transfer status in FastBound each run and skips anyone already contacted in the last few days, so no buyer gets a repeat update while they wait.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.