Catch expiring asset warranties before the coverage lapses
Every Monday, WebRun opens UpKeep, checks every asset's warranty end date, logs anything expiring in the next 60 days to a warranty register, and posts a Slack alert so a facilities manager can decide on an extended warranty or service contract before coverage lapses.
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How do I catch asset warranties before they expire?
WebRun checks every asset's warranty end date in UpKeep each Monday and flags anything expiring in the next 60 days. It logs the asset, vendor, and end date to a warranty register and posts a ranked Slack alert, soonest first, so a facilities manager can decide on renewal or replacement before coverage lapses on equipment that still matters.
- Warranties expiring within 60 days surface before coverage actually lapses
- Anything expiring within 14 days is flagged in bold for immediate attention
- A running warranty register stays current without anyone updating it by hand
Built for facilities managers · maintenance supervisors · asset managers · in-house maintenance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.onupkeep.comin a real browser with your saved login - no setup, no API keys. -
1
UpKeep - check asset warranty end dates
upkeep.com How to Automate UpKeep
WebRun opens UpKeep to check asset warranty end dates. - Open UpKeep and list assets with a warranty end date in the next 60 days
- Capture the asset, location, warranty end date, and original vendor for each
- Sort the list with the soonest expiration first
Done when Every asset expiring within 60 days is listed with its warranty end date.
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2
Google Sheets - log the warranty register
google.com How to Automate Google Sheets
WebRun logs each expiring asset to the warranty register. - Open the warranty register and add or update a row for each expiring asset
- Fill in the asset, vendor, and warranty end date columns
- Mark any asset already renewed so it drops off next week's list
Done when The warranty register reflects every currently expiring asset.
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3
Slack - alert the manager to decide
slack.com How to Automate Slack
WebRun posts the expiring warranty list to Slack for the manager to decide. - Post the expiring warranty list to the facilities channel, soonest first
- Flag any asset expiring within 14 days in bold
- Leave the renewal or replacement decision for the facilities manager
Done when The facilities manager has this week's expiring warranty list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun renew the warranty or contract itself?
No. It only flags what is expiring and logs it to the register. Renewing coverage or signing a new service contract stays a decision for your facilities manager.
Where does the warranty end date come from?
It reads the warranty end date you have entered on each asset record in UpKeep. Assets without a warranty date set are skipped, not flagged as expiring.
Why a 60 day window?
It gives enough lead time to shop a service contract or budget a replacement before coverage actually lapses. Ask WebRun to widen or narrow the window and it will use your number.
Related templates
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