Turn your Excalidraw whiteboard into a meeting follow-up
Once an Excalidraw whiteboard session is marked done, WebRun reads the board's elements and notes to identify open questions, books a follow-up slot with the attendees on Google Calendar, and posts a summary with the board link to Microsoft Teams.
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How do I turn an Excalidraw whiteboard session into a tracked follow-up?
Once an Excalidraw whiteboard session is marked done, WebRun reads the board's elements and notes to identify open questions, books a follow-up slot with the attendees on Google Calendar, and posts a summary with the board link to Microsoft Teams, so nothing sketched out in the session gets lost before the next meeting.
- Every session's open questions get a scheduled follow-up automatically
- The team has a written summary instead of relying on memory
- Nothing sketched in a session gets forgotten before the next one
Built for Product teams · engineering teams · facilitators · remote teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
excalidraw.comin a real browser with your saved login - no setup, no API keys. -
1
Excalidraw - read the finished sketch
excalidraw.com
WebRun reads the finished sketch in Excalidraw. - Open the whiteboard once the session is marked done
- Read the diagram elements, labels, and any notes
- Identify open questions or unresolved items
Done when The board's content and open questions are captured.
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2
Google Calendar - book a follow-up slot
calendar.google.com How to Automate Google Calendar
WebRun books a follow-up slot on Google Calendar. - Book a follow-up slot with the session's attendees
- Set it for whenever the open questions need resolving
- Attach the board link
Done when A follow-up slot exists on the attendees' calendars.
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3
Microsoft Teams - post the session summary
microsoft.com How to Automate Microsoft Teams
WebRun posts the session summary to Microsoft Teams. - Post a summary of the session and its open questions to the project channel
- Attach the board link and the follow-up time
- Tag the attendees
Done when The team has the session summary and follow-up time in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it edit or clean up the whiteboard?
No. WebRun only reads the board once a session is marked done. It never adds, moves, or deletes anything on the board itself.
How does it identify open questions?
It reads any notes or labels marked as questions or unresolved on the board. Anything not marked stays out of the follow-up list.
Who gets the follow-up invite?
Everyone tagged as an attendee for that session, so the same people who discussed the open questions are the ones who resolve them.
Related templates
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