Get conference requests booked without the back-and-forth
When a parent submits a conference request, WebRun reads it in Schoology, checks open slots on your Google Calendar, and drafts a reply in Gmail offering a few times that fit, left unsent for you to review, pick a slot, and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I schedule parent-teacher conferences automatically?
When a parent submits a conference request, WebRun reads it in Schoology, checks open slots on your Google Calendar, and drafts a warm reply in Gmail offering two or three times that fit. The reply is left unsent for you to review, pick a slot, and send, turning scheduling back-and-forth into one approval.
- Conference requests get a reply with real times, not a delay
- Every offer is drafted and waits for the teacher to send
- Suggested slots always fit the teacher's live calendar
Built for teachers · school administrators · front-office staff · school counselors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.schoology.comin a real browser with your saved login - no setup, no API keys. -
1
Schoology - read the conference request
schoology.com
WebRun reads the parent conference request in Schoology. - Open the new conference request message in Schoology
- Read the parent, the student, and what they want to discuss
- Note any time preference or constraint the parent mentioned
Done when The request has been read with the parent, student, topic, and any time preference captured.
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2
Google Calendar - find open slots
google.com How to Automate Google Calendar
WebRun checks your Google Calendar for open conference slots. - Open your Google Calendar and check your conference availability window
- Find two or three open slots that avoid existing classes and meetings
- Hold the candidate times aside so they can be offered in the reply
Done when Two or three open slots that fit your calendar have been identified.
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3
Gmail - draft a reply with times
gmail.com How to Automate Gmail
WebRun drafts a reply offering conference times and leaves it unsent. - Draft a warm reply naming the student and offering the open times
- Ask the parent to confirm which slot works for them
- Leave the reply unsent in Drafts for you to review and send. Never book the slot or email the parent on its own
Done when A reply offering times sits in Gmail Drafts, none sent and nothing booked.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book the slot or email the parent on its own?
No. WebRun drafts the reply with suggested times and leaves it unsent in Gmail. You pick the slot, edit the note if you like, and send it yourself. The calendar event stays yours to create once the parent confirms.
How does it know which times to offer?
It reads your Google Calendar availability and picks two or three open slots that avoid your existing classes and meetings, then matches them against any time preference the parent noted in the Schoology request.
What if no slot fits the parent's preference?
WebRun still drafts a reply, offering the nearest open times and flagging that the preferred window was full, so you can decide whether to open an extra slot or propose another day.
Related templates
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