Speed up how fast bed requests get filled
Every morning, WebRun opens TeleTracking, pulls every bed request closed in the last 24 hours, calculates the turnaround time from request to ready for each, logs them to a Google Sheet by unit, and posts bed management a Slack summary naming which units are running slowest.
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How do I track and speed up bed request turnaround time automatically?
Each morning, WebRun pulls every bed request closed in TeleTracking during the last 24 hours, calculates its turnaround time from request to ready, and logs it to a Google Sheet by unit and shift. It posts bed management a Slack summary naming the slowest units, so turnaround problems get fixed at the unit level, not discovered a week later.
- Slow units are named every morning instead of surfacing in a monthly report
- Every bed request gets a logged turnaround time with no manual spreadsheet work
- Rolling averages make a one off slow day easy to tell apart from a real trend
Built for bed management teams · hospital patient flow directors · nursing supervisors · capacity management staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.teletracking.comin a real browser with your saved login - no setup, no API keys. -
1
TeleTracking - pull yesterday's bed requests
teletracking.com How to Automate TeleTracking
WebRun opens TeleTracking to pull yesterday's bed requests. - Open TeleTracking and pull every bed request closed in the last 24 hours
- Calculate the turnaround time from request placed to bed ready for each
- Group requests by receiving unit and shift
- Note any request that took longer than your target turnaround time
Done when Every bed request from the last 24 hours has a calculated turnaround time and unit.
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2
Google Sheets - log turnaround times
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log turnaround times. - Open the Bed Request Turnaround tracker
- Append a row per request with unit, shift, and turnaround minutes
- Recalculate the rolling daily and weekly average per unit
Done when The tracker reflects every request from the last 24 hours with an updated unit average.
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3
Slack - flag the slowest units
slack.com How to Automate Slack
WebRun opens Slack to flag the slowest units. - Post the daily average turnaround time to the bed management Slack channel
- Name the two or three units running slowest against target
- Link to the full Google Sheet for the shift by shift detail
Done when Bed management has this morning's turnaround summary and slowest units in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it identify which staff member caused the delay?
No. It reports turnaround time by receiving unit and shift, not by individual staff, so it highlights where a process is slow without singling anyone out.
What counts as the turnaround time?
The time from when a bed request is placed in TeleTracking to when the bed is marked ready, calculated per request and rolled up into a daily and weekly average per unit.
Can I change what counts as slow?
Yes. You set the target turnaround time once, and WebRun flags any unit averaging above it in the morning Slack summary.
Related templates
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