Work claim denials before they become write-offs
Every morning, WebRun opens Brightree, pulls all claims in a rejected or denied status, groups them by denial reason code and payer, logs the full list to a Google Sheet, and posts a prioritized Slack digest to your billing team so rejections are addressed before the appeal window closes.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track and work DME claim rejections and denials?
WebRun opens Brightree every morning, pulls every rejected and denied claim, groups them by denial code and payer, and logs the full list to Google Sheets. A Slack digest shows your billing team the total dollars at risk, the top denial codes, and the claims nearest their appeal deadline, so the most urgent recoveries happen first.
- Every denial is logged and grouped by reason code before billers start their day
- Near-deadline claims are flagged so appeal windows are never missed
- Total dollars at risk are visible in Slack without opening Brightree
Built for DME billing teams · HME revenue cycle managers · medical billing coordinators · durable medical equipment suppliers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.brightree.comin a real browser with your saved login - no setup, no API keys. -
1
Brightree - pull all rejected and denied claims
brightree.com
WebRun opens Brightree to pull all rejected and denied claims. - Open Brightree and filter claims to rejected, denied, or needs-correction status
- Capture claim number, patient name, payer, billed amount, denial code, and denial date for each
- Flag any claim within 10 days of its appeal or timely-filing deadline as urgent
Done when Every denied or rejected claim is captured with its denial code and deadline status.
-
2
Google Sheets - log denials by reason code and payer
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log denials by reason code and payer. - Open the claims denial tracker sheet and append today's new rejections as rows
- Update the status of any previously logged claim that changed (appealed, paid, written off)
- Group rows by denial reason code so billing staff can batch-work similar issues
Done when The Google Sheet has today's rejections logged and prior rows updated with current status.
-
3
Slack - post prioritized worklist to billing team
slack.com How to Automate Slack
WebRun opens Slack to post prioritized worklist to billing team. - Post a denial digest to the billing channel showing total count, top denial codes, and total dollars at risk
- List urgent claims (near deadline) at the top so billers know where to start
Done when The billing team has a prioritized claim rejection digest in Slack before the workday begins.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it resubmit or appeal claims automatically?
No. WebRun only reads and organizes the denial data from Brightree. All resubmissions and appeals are handled by your billing staff, who have a prioritized worklist ready each morning.
How does it know which claims are most urgent?
It compares the denial date against typical payer appeal windows and timely-filing rules, flagging any claim within 10 days of its deadline so billers work the at-risk claims first.
Will it catch denials that arrive after the morning run?
The run triggers every morning to capture overnight payer responses. For same-day denial monitoring, you can schedule a second run in the afternoon.
Related templates
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