Spot vendor cost changes before they hit your margins
Every Monday, WebRun opens QuickBooks to review the latest vendor bills for grain, glass, corks, labels, and other distillery inputs, compares each line-item cost against the prior-period average from Whiskey Systems raw-material records, and posts a cost-change digest to Telegram so you can see where margins are being squeezed before you set the next pricing cycle.
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How do I automatically track vendor cost changes for my distillery ingredients?
Every Monday, WebRun reviews last week's vendor bills in QuickBooks, compares each unit cost against prior rates in Whiskey Systems, and posts a Telegram digest listing every ingredient or packaging cost that changed, with old and new prices and a margin-impact summary, so you can respond before the next pricing cycle.
- Margin-impacting cost increases spotted the same week they arrive in a vendor bill
- Management sees a ranked cost-change digest every Monday before the week gets busy
- No automatic changes to records, so pricing decisions stay with the team
Built for craft distillery owners · distillery finance managers · head distillers · distillery production managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
qbo.intuit.comin a real browser with your saved login - no setup, no API keys. -
1
QuickBooks - review latest vendor bills
- Open QuickBooks and navigate to vendor bills entered in the past 7 days
- Pull line-item costs for key distillery inputs: grain, glass, corks, labels, barrels, and packaging
- Capture the vendor name, item, unit cost, quantity, and bill date for each line
Done when This week's vendor bill line items are captured with unit costs for each key input.
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2
Whiskey Systems - compare against baseline raw-material costs
whiskeysystems.com How to Automate Whiskey Systems
WebRun opens Whiskey Systems to compare against baseline raw-material costs. - Open Whiskey Systems and navigate to the Raw Materials section
- Look up the most recent recorded cost for each input captured from QuickBooks
- Calculate the percentage change between the new bill rate and the prior recorded rate
- Flag any item with a cost change greater than 3%
Done when Each flagged input has a calculated cost-change percentage and both the old and new unit cost.
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3
Telegram - post cost-change digest
telegram.org How to Automate Telegram
WebRun opens Telegram to post cost-change digest. - Post a cost-change digest to the distillery management Telegram channel
- List each flagged item with the vendor name, old cost, new cost, and percentage change
- Summarize the estimated margin impact based on typical batch volumes
- Sort by largest percentage increase first
Done when The management team has this week's vendor cost-change digest in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it update prices in Whiskey Systems automatically when it finds a change?
No. WebRun reports the cost changes in the Telegram digest but does not update any records automatically. Your team reviews the digest and decides whether to update costs and pricing in Whiskey Systems.
What threshold triggers a flag?
By default, any cost change greater than 3% is flagged. You can set a different threshold in your run settings, or ask WebRun to flag all changes regardless of size.
Can it track costs for barrels and barrel services as well as raw ingredients?
Yes. Any vendor bill category in QuickBooks can be included. Add the relevant vendor or expense category to your run settings and WebRun will include it in the weekly comparison.
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