Never deliver an appliance before its prior authorization clears
Every morning, WebRun reviews open oral appliance prior authorizations in DentalWriter, records each one's payer, submission date, and status in a Google Sheet, and posts a Slack digest that flags approvals ready to schedule, requests aging past follow-up, and any case at risk of the appliance being delivered before approval.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track oral appliance prior authorization status?
WebRun reviews open oral appliance prior authorizations in DentalWriter every morning and records each payer, submission date, and status in a Google Sheet. It posts a Slack digest flagging approvals ready to schedule, requests overdue for follow-up, and any appliance that must not be delivered before approval, so nothing stalls or ships unapproved.
- No appliance is delivered before its authorization is approved
- Approvals reach the front desk to schedule the same morning they land
- Stalled authorizations are chased before the case goes cold
Built for dental sleep medicine practices · DSM billing teams · front desk coordinators · sleep appliance dentists
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
niermanpm.comin a real browser with your saved login - no setup, no API keys. -
1
DentalWriter - review pending authorizations
niermanpm.com How to Automate DentalWriter
WebRun opens DentalWriter to review pending oral appliance authorizations. - Open DentalWriter and review patients with an oral appliance prior authorization in progress
- Capture the patient, payer, appliance and E0486 code, submission date, and current authorization status
- Identify approvals received, denials, and requests still awaiting a payer decision
- Note the follow-up date for each open request based on when it was submitted
Done when Every open prior authorization is captured with its payer, status, and follow-up date.
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2
Google Sheets - log the authorization status board
google.com How to Automate Google Sheets
WebRun opens Google Sheets to update the prior authorization board. - Open the Prior Authorization Status sheet
- Update each row with the latest status, or append new requests submitted since the last run
- Sort so approvals ready to schedule and requests overdue for follow-up rise to the top
- Mark any patient with an appliance ready but authorization not yet approved as do not deliver
Done when The status board reflects every open authorization, sorted by what needs action first.
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3
Slack - flag approvals and stalls
slack.com How to Automate Slack
WebRun opens Slack to flag approvals and stalled authorizations. - Post a daily digest to the billing Slack channel with counts of approved, pending, and denied authorizations
- List approvals that are ready so the front desk can schedule appliance delivery
- Flag requests aging past their follow-up date and any case where the appliance must not be delivered until approval lands
Done when The team has a Slack summary of approvals to schedule and stalled requests to chase.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit prior authorizations or contact payers for me?
No. WebRun only reads status and reports it. Submitting authorizations, calling payers, and delivering appliances stay with your team. The Slack and Sheet outputs are internal, so no patient information is sent outside the practice.
How does it stop an appliance from being delivered too early?
It marks any patient whose appliance is ready but whose authorization is not yet approved as do not deliver, both on the status board and in the Slack digest, so the front desk holds delivery until approval lands.
How does it decide a request is stalled?
It compares each request's submission date to your follow-up window and flags anything past due in the daily digest, so aging authorizations get chased before they are forgotten.
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