Turn trial class visitors into enrolled students
Every morning, WebRun opens DanceStudio-Pro, finds families who attended a trial class in the past 48 hours but have not yet enrolled, drafts a warm follow-up email for each one, and posts a Slack prompt for your staff to review and send the drafts.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically follow up with families after a trial dance class?
WebRun opens DanceStudio-Pro each morning, finds families who attended a trial class in the past 48 hours but have not yet enrolled, and drafts a personal follow-up email for each one in Gmail. Your staff reviews and sends the drafts, backed by a Slack list of every pending conversation.
- Every trial family gets a personal follow-up within 24 hours, not days later
- Staff spend seconds sending a pre-written draft rather than composing from scratch
- No trial attendee is contacted without a staff member reviewing the message first
Built for dance studio owners · studio enrollment staff · dance school administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.dancestudio-pro.comin a real browser with your saved login - no setup, no API keys. -
1
DanceStudio-Pro - find recent trial attendees not yet enrolled
dancestudio-pro.com
WebRun opens DanceStudio-Pro to find recent trial attendees not yet enrolled. - Open DanceStudio-Pro and navigate to the Prospects or Enrollment section
- Filter for students who attended a trial class in the past 48 hours
- Confirm none of these students have since completed registration
- Capture the family name, student name, class attended, teacher, and contact email
Done when Every trial attendee from the past 48 hours who has not yet enrolled is listed.
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2
Gmail - draft follow-up email per family
gmail.com How to Automate Gmail
WebRun opens Gmail to draft follow-up email per family. - Draft a warm, personal follow-up email for each trial family, referencing the class they attended
- Include a clear invitation to register with a link or next step
- Offer to answer any questions or schedule a second trial if needed
- Save every email as a Gmail draft for staff review before sending
Done when A personalised, review-ready draft email exists in Gmail for each trial family.
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3
Slack - alert staff to review and send
slack.com How to Automate Slack
WebRun opens Slack to alert staff to review and send. - Post a Slack message listing each trial family and the draft email waiting for their follow-up
- Note the class attended and the number of hours since the trial for context
Done when Staff see a complete list of pending trial follow-ups in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email families automatically after a trial?
No. Every follow-up is saved as a Gmail draft for your staff to review and send. No email reaches a family without a human approving it first.
What if the family already enrolled after the trial?
WebRun checks enrollment status in DanceStudio-Pro before drafting anything. Families who have already registered are skipped automatically each morning.
How personal is the follow-up email?
Each draft references the specific class the student attended and the teacher's name. Give WebRun a tone guide or sample email and it will match your studio's voice.
Related templates
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