Win back students who stopped coming to class
Every Monday, WebRun opens Jackrabbit Dance, finds students who have not attended a class in 30 or more days and are not marked as withdrawn, drafts a personal re-engagement email for each family, and posts your team a Slack list to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically reach out to students who stopped coming to dance class?
WebRun checks Jackrabbit Dance every Monday for active students with no attendance in 30 or more days, drafts a warm personal re-engagement email for each family in Gmail, and posts your team a Slack winback list sorted by days absent. Staff review and send the drafts, so lapsed families hear from you before they forget the studio.
- Lapsed families are contacted within a week of the 30-day absence threshold
- Each re-engagement email is personalised to the student's class and last visit
- No family is contacted without staff approval, keeping the tone warm and considered
Built for dance studio owners · studio retention staff · dance school administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.jackrabbitdance.comin a real browser with your saved login - no setup, no API keys. -
1
Jackrabbit Dance - find students absent 30 or more days
jackrabbitdance.com
WebRun opens Jackrabbit Dance to find students absent 30 or more days. - Open Jackrabbit Dance and navigate to the Attendance section
- Filter for students with no attendance record in the past 30 or more days who are still listed as active
- Exclude students formally withdrawn or on an approved leave of absence
- Capture each student's name, last attendance date, class, and family contact email
Done when Every active student missing 30 or more days of attendance is listed.
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2
Gmail - draft re-engagement email per family
gmail.com How to Automate Gmail
WebRun opens Gmail to draft re-engagement email per family. - Draft a warm, personal re-engagement email for each family, noting the class and their last attendance
- Extend a friendly invitation to return, mention any new classes or events that might interest them
- Offer a makeup class or a call with the teacher as a low-pressure next step
- Save every email as a Gmail draft for staff review before sending
Done when A personalised, review-ready re-engagement draft exists in Gmail for each lapsed family.
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3
Slack - post weekly winback list to team
slack.com How to Automate Slack
WebRun opens Slack to post weekly winback list to team. - Post a weekly Slack list of lapsed students sorted by days absent, longest first
- Include each student's class and the draft email awaiting review
Done when Staff have this week's winback list in Slack with drafts ready to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email lapsed families automatically?
No. Every re-engagement email is saved as a Gmail draft for staff to review and send. Nothing reaches a family without your team approving it first.
How does it know a student is lapsed rather than simply withdrawn?
It checks the student status in Jackrabbit Dance and excludes anyone formally withdrawn or on approved leave. Only active students with no recent attendance are included.
What if a lapsed family decides to return?
Once a student attends again, their last-attendance date updates in Jackrabbit Dance and they are automatically removed from the following Monday's winback list.
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