Launch a new listing in Buildout with every asset ready
When a new exclusive listing is submitted via your intake form, WebRun creates the full property record in Buildout, populates the marketing fields from the intake data, adds the listing to the onboarding tracker in Google Sheets, and posts a kickoff alert to Slack so the team can start producing the offering memorandum and marketing materials immediately.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically set up a new commercial real estate listing in Buildout from an intake form?
WebRun picks up every new exclusive listing from your intake form, creates the full property record in Buildout with all marketing fields populated, logs the listing in Google Sheets, and posts a team kickoff alert in Slack within minutes so the broker and marketing team can immediately start the OM and campaign.
- New listings are fully created in Buildout within minutes of an intake form submission
- The broker and marketing team are alerted in Slack before the ink dries
- No field is missed in Buildout because the intake data flows in automatically
Built for commercial real estate brokers · CRE listing coordinators · investment sales teams · CRE marketing coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.buildout.comin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read new listing intake data
google.com How to Automate Google Sheets
WebRun opens Google Sheets to read new listing intake data. - Open the new listing intake spreadsheet or form response sheet
- Read the property address, type, size, asking price, owner contact, listing type, and assigned broker
- Validate that all required fields are populated and flag any missing data
Done when All intake data for the new listing is captured and validated.
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2
Buildout - create and populate the listing record
buildout.com How to Automate Buildout
WebRun opens Buildout to create and populate the listing record. - Open Buildout and create a new listing record using the intake data
- Populate the property details, marketing fields, and assigned broker in the record
- Set the listing status to Active and upload the property address and contact owner details
- Create the owner contact record in Buildout CRM if it does not already exist
Done when The new listing is live in Buildout with all intake fields populated and the broker assigned.
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3
Slack - post the listing kickoff alert
slack.com How to Automate Slack
WebRun opens Slack to post the listing kickoff alert. - Post a kickoff alert to the #new-listings Slack channel naming the property and assigned broker
- Include the property type, size, asking price, and key next steps (OM creation, photography, syndication)
- At-mention the assigned broker and the marketing coordinator
Done when The team has a kickoff alert in Slack with the new listing details and next steps.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it publish the listing publicly or to listing sites automatically?
No. The listing is created in Buildout at draft status. Syndication to listing sites is a separate manual step the broker takes after reviewing and approving the listing record.
What if some fields in the intake are missing?
WebRun flags missing required fields in the Slack kickoff alert and creates the Buildout record with the data available. The assigned broker can fill the gaps before syndication.
Can it create the offering memorandum automatically?
Buildout can generate a draft OM from the listing record data. WebRun can trigger that step after the record is created, leaving the draft OM for the broker to review and finalize before distributing.
Related templates
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