See supplier contracts before they auto renew
Every Monday, WebRun opens Coupa, reads the contracts with an end date inside your notice window, notes the supplier, the value, the renewal terms, and any notice period, records the countdown in Airtable, and sends you the ones closest to auto renewing on WhatsApp.
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- Cancel anytime
How do I track supplier contracts before they auto renew?
Every Monday, WebRun opens Coupa, reads the contracts with an end date inside your notice window, and captures the supplier, value, renewal terms, and notice period. It builds a countdown in Airtable showing the last date to give notice and messages the urgent ones to your procurement group on WhatsApp.
- Renewals surface months out, while there is still leverage to negotiate
- The last date to give notice is calculated, not guessed
- Auto renewing contracts are separated from the ones that simply lapse
Built for procurement teams · finance managers · operations leads · vendor managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.coupa.comin a real browser with your saved login - no setup, no API keys. -
1
Coupa - read contract end dates
coupa.com
WebRun opens Coupa to read contract end dates. - Open Coupa and go to your contracts
- Find every contract whose end date falls inside your notice window, for example the next 120 days
- Capture the supplier, the contract value, the end date, the renewal terms, and any notice period
- Note whether the contract renews automatically if nobody acts
- Check the recent purchase orders against each supplier so the real spend is visible
- Read only. Never amend, approve, terminate, or renew a contract
Done when Every contract inside the notice window is listed with its terms and spend.
-
2
Airtable - build the renewal countdown
airtable.com How to Automate Airtable
WebRun opens Airtable to build the renewal countdown. - Write one row per contract with the supplier, value, end date, and days remaining
- Add the last date you can give notice, worked back from the notice period
- Mark the auto renewing contracts so they stand out from the ones that simply lapse
- Show the spend against the supplier so the negotiating position is on the same row
- Update rows from previous weeks rather than duplicating them
Done when Airtable holds a live countdown for every contract nearing its end date.
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3
WhatsApp - message the urgent renewals
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to message the urgent renewals. - Message the procurement group the contracts whose notice deadline is closest
- Give the supplier, the value, the days left to give notice, and whether it auto renews
- Link the Airtable countdown for the full list
Done when The urgent renewals have reached the procurement team on Monday morning.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it renew or cancel a contract?
No. WebRun reads contract records in Coupa and never amends, approves, terminates, or renews one. Giving notice or signing a new term is always a human decision made in Coupa.
Does it contact suppliers?
No. The WhatsApp message goes to your internal procurement group only. Any conversation with a supplier is written and sent by your team.
How far ahead does it warn me?
As far as you choose, commonly 120 days. WebRun also works back from each contract's notice period and shows the last date you can give notice, which is usually earlier than the end date.
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