Turn every new implant into a fully enrolled remote-monitoring patient
Every morning, WebRun opens Octagos, finds recently implanted devices not yet fully set up for remote monitoring, builds a per-patient enrollment checklist in Google Sheets covering the transmitter, manufacturer portal pairing, and schedule, and drafts a welcome email in Gmail so every new implant is enrolled and nothing is left unmonitored.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I make sure every new device implant gets enrolled in remote monitoring?
WebRun finds newly implanted devices in Octagos every morning that are not yet fully set up for remote monitoring. It builds a per-patient enrollment checklist in Google Sheets covering the transmitter, portal pairing, and schedule, and drafts a welcome email in Gmail, left unsent, so every new implant is enrolled and nothing goes unmonitored.
- Every new implant is tracked to full enrollment, not left half-set-up
- A welcome email is ready for each patient without staff writing it
- Patients stuck part-way through enrollment stay visible until complete
Built for remote monitoring coordinators · device clinics · cardiac electrophysiology practices · allied professionals
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.octagos.comin a real browser with your saved login - no setup, no API keys. -
1
Octagos - find new implants to enroll
- Open Octagos and find recently implanted devices that are not yet fully enrolled in remote monitoring
- Check what is still missing: transmitter setup, manufacturer portal pairing, schedule, or consent on file
- Capture the patient initials, device manufacturer, implant date, and each outstanding enrollment step
- Skip patients already fully enrolled and transmitting
Done when Every new implant not yet fully enrolled is listed with its outstanding enrollment steps.
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2
Google Sheets - build the enrollment checklist
google.com How to Automate Google Sheets
WebRun opens Google Sheets to build the enrollment checklist. - Open the New Implant Enrollment sheet
- Append one row per new implant with a checklist column for each enrollment step
- Mark which steps are done and which are outstanding for each patient
- Keep the list so a patient stuck part-way through enrollment stays visible until complete
Done when The sheet tracks every new implant with its enrollment steps marked done or outstanding.
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3
Gmail - draft the welcome email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the remote-monitoring welcome email for review. - Draft a remote-monitoring welcome email for each new patient explaining how their transmitter and schedule work
- Keep the message general onboarding guidance with no device readings or clinical detail
- Save every email as a draft in a review label and send nothing automatically
Done when A welcome email is drafted and left unsent for every new implant being enrolled.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the new patient without me?
No. WebRun drafts each remote-monitoring welcome in Gmail and leaves it unsent. Your coordinator reviews the wording and recipient, then sends it, so no new patient is contacted automatically.
What enrollment steps does it track?
It tracks the steps that make a new implant monitored: transmitter setup, manufacturer portal pairing, the monitoring schedule, and consent on file, marking each done or outstanding so nothing is left half-finished.
What if a patient is already fully enrolled?
They are skipped. WebRun reads live enrollment and transmission status in Octagos each morning, so a patient already set up and transmitting is left off the checklist and no duplicate welcome is drafted.
Related templates
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