Get patients due for an in-clinic device check onto the calendar
Every morning, WebRun opens Octagos, finds patients due for an in-person device interrogation, holds a suitable open slot on the device clinic Google Calendar, and drafts a scheduling email in Gmail inviting each patient to confirm, left unsent so your coordinator approves every appointment before it is offered.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I schedule patients due for an in-clinic device check?
WebRun finds patients due for an in-person device interrogation in Octagos every morning and holds a suitable tentative slot on the clinic's Google Calendar. It drafts a scheduling invite in Gmail for each patient, left unsent, so your coordinator reviews the slot and wording, then offers the appointment, keeping every in-clinic check on the calendar.
- Patients due for an in-clinic check surface before they lapse
- A slot is held and an invite is ready without staff writing each one
- No appointment is offered until a coordinator reviews and sends it
Built for device clinics · remote monitoring coordinators · cardiac electrophysiology practices · clinic schedulers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.octagos.comin a real browser with your saved login - no setup, no API keys. -
1
Octagos - find in-clinic checks due
- Open Octagos and review which patients are due for an in-person device interrogation
- Identify patients whose in-clinic check interval has come due and who are not already booked
- Capture the patient initials, device manufacturer, due date, and preferred contact method
- Skip patients who already have an upcoming in-clinic appointment
Done when Every patient due for an in-clinic check without a booking is listed with their due date.
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2
Google Calendar - hold a suitable slot
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to hold a suitable device-check slot. - Open the device clinic Google Calendar and find open device-check slots in the coming weeks
- Hold a tentative slot for each due patient that fits the clinic's device-check hours
- Mark each hold as pending confirmation so it is not treated as a firm booking
- Avoid double-booking a slot already held for another patient
Done when A tentative device-check slot is held for every due patient without conflicts.
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3
Gmail - draft the scheduling invite
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the scheduling invite for review. - Draft a scheduling email for each patient offering the held slot and inviting them to confirm or ask for another time
- Keep the message a general appointment invite with no device readings or clinical detail
- Save every email as a draft in a review label and send nothing automatically
Done when A scheduling invite is drafted and left unsent for every patient with a held slot.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book appointments or email patients without me?
No. WebRun holds each slot as tentative and drafts the invite unsent in Gmail. Your coordinator reviews the slot and wording, then sends each invite, so no appointment is offered or confirmed automatically.
How does it avoid double-booking a slot?
It reads the device clinic Google Calendar before holding a slot and marks each hold as pending confirmation, so it skips times already held or booked and never places two patients in the same slot.
What if a patient is already scheduled?
They are skipped. WebRun checks for an upcoming in-clinic appointment in Octagos and the calendar each morning, so a patient who is already booked is left off the list and no duplicate invite is drafted.
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