Turn failed inspections into repair quotes ready for review
Every morning, WebRun opens Smart Service, finds yesterday's inspections that failed or flagged needed repairs, drafts a repair estimate in QuickBooks for each property, and drafts a follow-up email in Gmail explaining the findings so your office can review and send it to the customer.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I turn a failed chimney inspection into a repair quote for the customer?
Every morning, WebRun checks Smart Service for inspections that failed or flagged a needed repair, drafts a repair estimate in QuickBooks using your standard pricing, and drafts a follow-up email in Gmail explaining the finding. Both stay as unsent drafts, so your office reviews the quote and the message before either reaches the customer.
- Every failed inspection gets a priced repair quote the same morning
- Customer follow-up emails are ready to send, not written from scratch
- Repairs already booked are skipped automatically from live Smart Service data
Built for chimney sweep companies · chimney repair technicians · field service offices · home service businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
smartservice.comin a real browser with your saved login - no setup, no API keys. -
1
Smart Service - find failed inspections needing repair
smartservice.com How to Automate Smart Service
WebRun opens Smart Service to find failed inspections needing repair. - Open Smart Service and filter yesterday's completed inspections to failed or needs repair
- Capture the customer, property address, and the specific deficiency noted by the technician
- Note the recommended repair or part, such as a cracked flue liner or a damaged crown
Done when Every failed inspection from yesterday is listed with its deficiency and recommended repair.
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2
QuickBooks - draft the repair estimate
- Create a draft estimate in QuickBooks for the recommended repair using your standard pricing
- Leave the estimate as a draft. Do not send or convert it to an invoice
- Attach the technician's notes to the estimate for context
Done when A draft repair estimate exists in QuickBooks for every failed inspection.
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3
Gmail - draft the follow-up email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the follow-up email. - Draft a plain language follow-up email explaining what the technician found and why the repair matters
- Reference the QuickBooks estimate so the customer can see the price
- Leave every email as an unsent draft for the office to review and send
Done when A review-ready follow-up draft exists in Gmail for every failed inspection.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email customers about failed inspections without review?
No. Every follow-up is saved as a Gmail draft, and every estimate is saved as a QuickBooks draft. Nothing is sent or converted to an invoice until your office approves it.
Does it set the repair price itself?
It builds the draft estimate from your existing QuickBooks price list and item catalog, so the numbers match what your office already charges. Your team can still adjust it before sending.
What if the customer already scheduled the repair?
WebRun checks the live job list in Smart Service each morning, so any failed inspection that already has a follow-up job booked is skipped.
Related templates
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