Schedule ribbon-cutting ceremonies without the back-and-forth
When a new member requests a ribbon-cutting ceremony in ChamberMaster, WebRun checks Google Calendar for open slots over the next 30 days, drafts a scheduling email with three date options for the member, creates a tentative calendar hold, and alerts the events team in Slack.
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How do I automatically schedule chamber ribbon-cutting ceremonies for new members?
When a new member requests a ribbon-cutting ceremony in ChamberMaster, WebRun checks Google Calendar for open slots, drafts a scheduling email with three date options, creates tentative calendar holds, and alerts the events team in Slack. Staff approve the draft before it reaches the member.
- Every ribbon-cutting request gets three date options drafted and calendar holds placed within minutes
- Events staff skip the back-and-forth and just review the draft
- No ceremony request sits unattended because it got buried in email
Built for chambers of commerce · events coordinators · membership directors · chamber executives
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.chambermaster.comin a real browser with your saved login - no setup, no API keys. -
1
ChamberMaster - detect ribbon-cutting request
chambermaster.com
WebRun opens ChamberMaster to detect ribbon-cutting request. - Open ChamberMaster and check the new member record or event request form for ribbon-cutting requests
- Capture the member's business name, contact name, preferred location, and any date constraints they noted
Done when The ribbon-cutting request is identified with the member's scheduling preferences.
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2
Google Calendar - find available ceremony slots
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to find available ceremony slots. - Open the chamber's events calendar and look for open slots on Tuesday through Thursday mornings over the next 30 days, as these are typical ribbon-cutting windows
- Identify three candidate dates that do not conflict with existing chamber events
- Create a tentative hold on each candidate slot labeled 'Pending: Ribbon Cutting - [Business Name]'
Done when Three candidate slots are identified and tentative holds are placed on the calendar.
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3
Gmail - draft scheduling email with date options
gmail.com How to Automate Gmail
WebRun opens Gmail to draft scheduling email with date options. - Draft a scheduling email to the new member presenting the three date options with times and a brief description of what to expect at the ceremony
- Ask the member to reply with their preferred date
- Leave the draft unsent for staff to review and send
Done when A draft scheduling email with three date options exists in Gmail for the new member.
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4
Slack - alert events team to new request
slack.com How to Automate Slack
WebRun opens Slack to alert events team to new request. - Post an alert to the events team channel with the new member's name, business, and the three proposed dates
- Tag the events coordinator to review the draft and send it
Done when The events team is notified in Slack and the scheduling draft is ready for review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the scheduling email to the member without staff approval?
No. Every scheduling email is drafted in Gmail and left unsent. Staff review the proposed dates and the message before it goes to the new member, so the chamber controls every client-facing communication.
What if none of the three proposed dates work for the member?
Staff can simply adjust the draft with alternative dates from Google Calendar before sending. The tentative holds placed by WebRun can be removed or moved by the events coordinator.
Does it confirm the ceremony once the member picks a date?
WebRun handles the initial scheduling draft and calendar holds. Once a date is confirmed by the member, staff update the calendar event and send a confirmation. Automating the confirmation step can be added as a follow-on workflow.
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