Keep every counselor cert and background check current all season
Every Monday, WebRun opens CampMinder, scans staff records for certifications, background checks, and required documents expiring within 60 days, posts an internal Slack alert for your operations team, and drafts renewal reminder emails for any staff member whose credentials need action.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track and renew expiring counselor certifications automatically?
WebRun opens CampMinder every Monday and scans all staff records for certifications, background checks, and required documents expiring within 60 days. It posts an internal Slack alert to your operations team and drafts renewal reminder emails in Gmail so managers can review and send them before any credential lapses during the season.
- No counselor credential lapses unnoticed during the season
- Operations team sees a weekly expiry list without manual report-pulling
- Urgent credentials expiring within 14 days are flagged for immediate escalation
Built for camp operations managers · summer camp directors · camp HR staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.campminder.comin a real browser with your saved login - no setup, no API keys. -
1
CampMinder - scan staff credential expiry dates
campminder.com
WebRun opens CampMinder to scan staff credential expiry dates. - Open CampMinder and navigate to Staff Management, then review each staff record for certification expiry dates
- Flag any background check, first-aid cert, CPR card, or required document expiring within the next 60 days
- Note the staff member's name, credential type, expiry date, and session assignment
Done when Every staff member with a credential expiring within 60 days is listed with expiry details.
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2
Slack - post internal credential alert
slack.com How to Automate Slack
WebRun opens Slack to post internal credential alert. - Post the expiring-credential list to your operations team Slack channel, sorted by expiry date
- Flag any credential expiring within 14 days as urgent so the team can escalate immediately
Done when Operations team has this week's credential expiry list in Slack.
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3
Gmail - draft renewal reminders for manager review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft renewal reminders for manager review. - Draft a renewal reminder email to each staff member explaining which credential is expiring and what action they need to take
- Save each email as a Gmail draft for the operations manager to review before sending. Do not send without approval
Done when Draft renewal reminders are ready in Gmail for every staff member with an expiring credential.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email staff directly about their expiring credentials?
No. Renewal reminders are saved as Gmail drafts for your manager to review and send. The Slack alert is internal only. Nothing reaches a staff member without operations manager approval.
Which credentials does it track?
It reads whatever expiry dates are recorded in CampMinder staff records: background checks, first-aid certifications, CPR cards, and any other required documents tracked in the staff management module.
How far in advance does it flag credentials?
It flags credentials expiring within 60 days so your team has time to act. Items within 14 days are marked urgent in Slack so they can be escalated immediately.
Related templates
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