Win back returning campers with an early-bird offer before spots fill
When early-bird season opens, WebRun checks CampMinder each morning for families who attended last season but have not re-enrolled, drafts a warm personalized invitation offering early-bird pricing, and gives your registrar a Slack list of drafts ready to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically invite returning campers to re-enroll early?
WebRun checks CampMinder each morning during early-bird season, identifies families who attended last year but have not yet re-enrolled, and drafts a personalized invitation in Gmail for each one. Your registrar sees a Slack summary of drafts ready to review and send, so returning campers get a warm, timely outreach before public registration opens.
- Returning families receive a personal invitation before public registration opens
- Registrar reviews pre-drafted outreach rather than writing each email individually
- Families who already re-enrolled are automatically excluded from each day's list
Built for camp registrars · camp directors · summer camp marketing staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.campminder.comin a real browser with your saved login - no setup, no API keys. -
1
CampMinder - identify returning campers not yet re-enrolled
campminder.com
WebRun opens CampMinder to identify returning campers not yet re-enrolled. - Open CampMinder and pull the list of campers enrolled in last season's sessions
- Cross-reference against this season's registrations to identify families who have not yet re-enrolled
- Capture each family's name, last session attended, camper age, and email address
Done when Every returning family not yet re-enrolled is listed with their previous session and contact details.
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2
Gmail - draft personalized early-bird invitations
gmail.com How to Automate Gmail
WebRun opens Gmail to draft personalized early-bird invitations. - Draft a warm, personalized early-bird invitation for each family, referencing their camper's previous session by name
- Include the early-bird pricing window, available sessions for this year, and a direct CampMinder registration link
- Save every email as a Gmail draft for your registrar to review before sending. Do not send without approval
Done when A draft early-bird invitation is ready in Gmail for every returning family not yet re-enrolled.
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3
Slack - alert registrar with outreach summary
slack.com How to Automate Slack
WebRun opens Slack to alert registrar with outreach summary. - Post a summary to your registrar's Slack channel showing how many returning families have not re-enrolled and how many draft invitations are ready
- Flag families whose camper is aging out of their previous session bracket so the registrar can offer an appropriate alternative
Done when Registrar has today's returning-camper outreach summary in Slack with drafts ready in Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send invitations to families without my registrar approving them?
No. Every early-bird invitation is saved as a Gmail draft. Your registrar reviews the Slack summary, checks each draft, and sends only the ones they approve. No email reaches a family automatically.
How does it personalize the invitation for each family?
It pulls each family's camper name and the specific session they attended last year from CampMinder and uses those details to address the email directly, so each invitation feels personal rather than generic.
What if a family already re-enrolled since the last run?
WebRun reads live enrollment data from CampMinder each morning, so any family who has already re-enrolled is automatically removed from the day's outreach list.
Related templates
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