Send calibration-due reminders before instruments lapse
Every morning, WebRun opens IndySoft, finds every instrument due for calibration in the next 14 days, drafts a personalized reminder email to each asset owner in Gmail, and posts a summary of upcoming due dates to your lab Slack channel.
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- Under $0.01 per run
- Cancel anytime
How do I automatically remind staff when instruments are due for calibration?
WebRun checks IndySoft every morning for instruments due for calibration within the next 14 days, drafts a reminder email to each asset owner in Gmail for human review, and posts a prioritized due-date summary to your lab Slack channel, so no instrument lapses its calibration interval.
- No instrument lapses its calibration interval unnoticed
- Asset owners receive a personalized draft reminder before each due date
- The lab team sees all upcoming due dates in Slack every morning
Built for calibration lab managers · quality engineers · ISO 17025 labs · metrology teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.indysoft.comin a real browser with your saved login - no setup, no API keys. -
1
IndySoft - find instruments due in 14 days
indysoft.com How to Automate IndySoft
WebRun opens IndySoft to find instruments due in 14 days. - Open IndySoft and navigate to the calibration schedule view
- Filter assets by next calibration date within the next 14 days
- Capture the asset ID, description, owner, location, and due date for each instrument
- Skip any instrument already marked as calibration in progress
Done when Every instrument due within 14 days is listed with its owner and due date.
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2
Gmail - draft reminder to each asset owner
gmail.com How to Automate Gmail
WebRun opens Gmail to draft reminder to each asset owner. - Draft a concise reminder email for each asset owner naming the instrument, asset ID, and due date
- Leave every draft in the Outbox for a human to review before sending
- Do not send any email automatically
Done when A draft reminder email exists in Gmail for every affected asset owner.
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3
Slack - post due-date summary to the lab
slack.com How to Automate Slack
WebRun opens Slack to post due-date summary to the lab. - Post a summary table of all instruments due in the next 14 days to the lab channel
- List asset ID, description, owner, and due date, sorted by soonest first
Done when The lab team has today's upcoming calibration due list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminder emails to asset owners automatically?
No. WebRun drafts each reminder in Gmail and leaves it for a human to review and send. No email goes out without your approval.
How far in advance does it flag instruments?
It flags every instrument due within the next 14 days by default. You can adjust the look-ahead window when setting up the workflow.
What if an instrument is already booked in for calibration?
It reads the live schedule in IndySoft each morning and skips any asset already marked as in progress or recently completed.
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