Chase missing receipts before the accountant asks
Every Monday, WebRun opens Axonaut, finds the expenses recorded without a supporting receipt, groups them by the person who spent the money, posts the list to Microsoft Teams, and drafts a short Gmail chaser per person for the bookkeeper to review and send.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I chase expenses that are missing receipts?
Every Monday WebRun opens Axonaut and finds the expenses recorded with no receipt attached, capturing the amount, supplier and the person who spent it. It posts the list grouped by person to Microsoft Teams and drafts a Gmail chaser for each one, so the file is complete before the period closes.
- Undocumented spend is named and totalled every Monday
- Each missing receipt has a person attached, not just an amount
- Chasers are written and waiting, so sending them takes a minute
Built for bookkeepers · small business owners · finance teams · office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
axonaut.comin a real browser with your saved login - no setup, no API keys. -
1
Axonaut - find expenses with no receipt
axonaut.com
WebRun opens Axonaut to find expenses with no receipt. - Sign in to Axonaut and open the expenses recorded this period
- Check each one for an attached receipt or supporting document
- Record the amount, date, supplier and category on every expense that has none
- Note the employee who recorded the spend and the matching bank transaction where there is one
- Sort by amount so the largest undocumented spend is first
Done when Every expense missing a receipt is listed with its amount and the person behind it.
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2
Microsoft Teams - post the list by person
microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to post the list by person. - Post the week's missing receipts to the finance channel, grouped by person
- Show the total undocumented amount and how many items each person owes
- Mark expenses that were already chased in an earlier week
- Note where the bank transaction is matched but the document is still missing
Done when The finance channel has this week's missing receipt list by person.
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3
Gmail - draft the receipt chasers
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the receipt chasers. - Draft one polite email per person listing the expenses they need to send a receipt for
- Include the date, supplier and amount on each line so the item is easy to find
- Note the closing date for the period as the deadline
- Leave every email as a draft. The bookkeeper reviews and sends, WebRun never emails a colleague on its own
Done when A chaser draft is waiting for each person who owes a receipt.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email colleagues without me?
No. Each chaser is left as a Gmail draft for the bookkeeper to review and send. WebRun writes the email and a person decides whether it goes out.
Does it change anything in Axonaut?
No. WebRun reads expenses and their attachments and reports what is missing. It never edits an expense, reclassifies a category or uploads a document.
What about expenses chased last week?
They stay on the list but are marked as already chased, with the number of weeks outstanding, so a receipt nobody ever sent becomes obvious rather than blending into the new items.
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