Chase overdue trade account invoices for your parts business
Every Monday, WebRun opens MAM Software Autopart, finds trade accounts with invoices past their payment terms, drafts a personalised chaser email for each in Gmail, leaves every email unsent for your credit controller to review, and posts the overdue list to Slack ranked by amount and days overdue.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically chase overdue invoices from trade accounts in MAM Autopart?
WebRun opens MAM Software Autopart every Monday and finds trade accounts with invoices past their payment terms. It drafts a personalised chaser email in Gmail for each account and leaves every email unsent for your credit controller to review. An overdue list ranked by balance is posted to Slack so nothing slips through.
- Every overdue trade account gets a reviewed chaser email each week without manual searching
- Credit controller sees the full ranked debt list in Slack every Monday morning
- Accounts on payment plans are skipped automatically so relationships are not damaged
Built for auto parts distributors · credit controllers · automotive jobbers · trade counter finance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.mamsoftware.comin a real browser with your saved login - no setup, no API keys. -
1
MAM Software Autopart - find trade accounts with overdue balances
mamsoftware.com How to Automate MAM Software Autopart
WebRun opens MAM Software Autopart to find trade accounts with overdue balances. - Open Autopart and navigate to the aged debt report
- Filter to trade accounts with invoices outside their payment terms
- Capture account name, account number, total overdue balance, oldest invoice date, and contact email
- Sort by overdue balance descending so the largest debts appear first
- Skip accounts already on a payment plan flagged in the system
Done when Every overdue trade account is listed with its balance, oldest invoice, and contact details.
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2
Gmail - draft polite chaser emails for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft polite chaser emails for review. - Draft a polite, professional chaser email for each account using your standard credit control template
- Include the account number, total overdue amount, oldest invoice reference, and your payment details
- Save every email as a draft without sending and label it 'Credit chase - pending approval'
- For accounts over 60 days overdue, note this in the draft subject line for the controller's attention
Done when A reviewed chaser email draft is waiting in Gmail for each overdue account.
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3
Slack - post overdue list to credit controller
slack.com How to Automate Slack
WebRun opens Slack to post overdue list to credit controller. - Post the weekly overdue list to the credit control channel ranked by balance
- Show account name, days overdue, and total balance for each entry
- Remind the credit controller to review and send the Gmail drafts before end of day
Done when The credit controller has this week's overdue list in Slack and knows the Gmail drafts are ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send chaser emails to trade customers without my approval?
No. Every chaser email is saved as a Gmail draft and left unsent. Your credit controller reviews each one and decides what to send, so no message goes to a trade customer without human approval.
What about accounts that are on a payment plan or in dispute?
WebRun skips accounts already flagged with a payment arrangement in MAM Software Autopart. You can also add accounts to a manual exclusion list in Autopart so they are never included in the chase run.
How far back does it look for overdue invoices?
It reads the aged debt report in Autopart and flags any invoice outside the account's agreed payment terms, whether that is 30, 60, or 90 days, based on what is configured for that account in the system.
Related templates
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