Alert patients before their hearing aid warranty expires
Every Monday, WebRun opens Blueprint OMS, finds patients whose hearing aid warranty expires within the next 90 days, drafts a proactive warranty-expiry alert for each, logs the list in a Google Sheet, and queues every draft in Gmail for staff review so patients can act before coverage lapses.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically alert audiology patients before their hearing aid warranty expires?
WebRun opens Blueprint OMS every Monday, finds hearing aid devices with warranties expiring within 90 days, and drafts a proactive alert for each patient naming the device and expiry date. All drafts queue in Gmail for staff approval before sending, so patients always have time to act before coverage ends.
- No patient reaches warranty expiry without advance notice
- Upgrade and service conversations happen before coverage lapses
- Staff approve every alert before it reaches a patient
Built for audiology clinics · hearing aid dispensers · hearing care practices · ENT audiology offices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.blueprintsolutions.comin a real browser with your saved login - no setup, no API keys. -
1
Blueprint OMS - find devices with expiring warranties
blueprintsolutions.com
WebRun opens Blueprint OMS to find devices with expiring warranties. - Open Blueprint OMS and filter the device records for warranties expiring within the next 90 days
- Capture the patient name, contact details, device model, warranty expiry date, and provider
- Skip devices whose warranty has already expired or where an upgrade appointment is already scheduled
Done when Every device with a warranty expiring within 90 days is listed with patient and warranty details.
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2
Google Sheets - log warranty alert queue
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log warranty alert queue. - Append each patient to the warranty alert tracking sheet
- Record the device model, warranty expiry date, days remaining, and draft status
- Flag duplicates so the same patient is not added more than once per cycle
Done when The warranty alert sheet is updated with all patients approaching expiry this cycle.
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3
Gmail - draft warranty expiry alerts for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft warranty expiry alerts for review. - Draft a proactive alert for each patient naming their device and the warranty expiry date
- Invite the patient to schedule a check, consider an upgrade, or contact the practice with questions
- Leave every draft unsent in Gmail Drafts for staff to review and approve before sending
Done when Warranty expiry alert drafts are in Gmail Drafts, ready for staff review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact patients before staff review the drafts?
No. Every warranty alert draft is held in Gmail Drafts until a staff member approves and sends it. Nothing goes to a patient without human sign-off.
How far in advance does it flag expiring warranties?
WebRun flags devices with warranties expiring within 90 days, giving patients enough time to schedule a device check, request a repair, or consider an upgrade.
What if the patient already has an upgrade appointment scheduled?
Blueprint OMS is checked for existing upgrade or service appointments, and patients with one already booked are skipped automatically.
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