Fill every vacancy from your waitlist
Every hour, WebRun opens ECP, checks whether a unit has become vacant, finds the next eligible family on your waitlist by care level and position, drafts a personalized outreach email in Gmail for your admissions team to review, and logs the vacancy and outreach status in a Google Sheet so no open unit sits unfilled.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically fill assisted living vacancies from my waitlist?
WebRun checks ECP every hour for a new vacancy, matches it to the next eligible family on your waitlist by care level and position, and drafts a personalized outreach email in Gmail for your admissions team to review. It logs every vacancy and its status in Google Sheets, so no open unit sits unfilled for long.
- Vacancies get matched to the next eligible family within the hour
- Admissions reviews a ready outreach draft instead of searching the waitlist manually
- No open unit sits unadvertised on an untouched waitlist
Built for assisted living admissions directors · occupancy and census managers · multi-site senior living operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ecp123.comin a real browser with your saved login - no setup, no API keys. -
1
ECP - check for a new vacancy
ecp123.com How to Automate ECP
WebRun opens ECP to check for a new vacancy. - Open ECP and check for any unit that became vacant since the last check
- Pull the waitlist and find the next eligible family by care level and position
- Note the vacancy's unit type, care level, and availability date
Done when Every new vacancy is matched to the next eligible waitlisted family.
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2
Gmail - draft outreach to the next waitlist family
gmail.com How to Automate Gmail
WebRun opens Gmail to draft outreach to the next waitlist family. - Draft a personalized outreach email to the matched family about the open unit
- Include the unit type, care level fit, and availability date
- Leave the draft unsent in Gmail for your admissions team to review and send
Done when A reviewable outreach draft exists for every new vacancy.
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3
Google Sheets - log the vacancy and outreach status
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the vacancy and outreach status. - Open the vacancy and waitlist tracker in Google Sheets
- Log the vacancy, the matched family, and the outreach status
- Move to the next waitlisted family automatically if a family declines
Done when The sheet shows every vacancy, who was contacted, and the current status.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact a waitlisted family without approval?
No. It drafts the outreach email in Gmail and leaves it unsent. Your admissions team reviews and sends it, so no family hears from WebRun directly.
How does it choose which family to contact first?
It follows your waitlist order and matches by care level, so the next eligible family for that specific unit gets contacted first, not just whoever waited longest.
What happens if a family declines or does not respond?
Mark it in the Google Sheets tracker and WebRun moves to the next eligible family on the waitlist for that vacancy on the next run.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.