Watch your staffing ratios for you
At every shift change, WebRun opens ECP, compares the current resident census and acuity levels against the staff scheduled for that shift, logs any ratio shortfall in a Google Sheet, and emails your staffing coordinator an alert with enough lead time to call in coverage before the shift starts short.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get alerted before an assisted living shift falls short staffed?
WebRun checks ECP before every shift change, compares the resident census and acuity against the staff actually scheduled, and logs the result in Google Sheets. When a shift is scheduled short, it emails your staffing coordinator an early alert with time to call in coverage, so residents are never left short staffed without warning.
- Staffing shortfalls surface before the shift starts instead of mid-shift
- Coordinator gets a call-in alert with lead time instead of a scramble
- Ratio compliance is checked every shift instead of spot-checked occasionally
Built for staffing coordinators · directors of nursing · assisted living administrators · multi-site senior living operators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ecp123.comin a real browser with your saved login - no setup, no API keys. -
1
ECP - check census and acuity for the shift
ecp123.com How to Automate ECP
WebRun opens ECP to check census and acuity for the shift. - Open ECP and pull the current resident census and each resident's acuity level
- Calculate the required staff count for the upcoming shift using your community's ratio rules
- Compare it against the staff actually scheduled for that shift
Done when The required and scheduled staff count is known for the upcoming shift.
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2
Google Sheets - log the required versus scheduled ratio
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the required versus scheduled ratio. - Open the staffing ratio log in Google Sheets
- Record the shift, required count, scheduled count, and any shortfall
- Track shortfall frequency by shift over time for compliance review
Done when The sheet shows the ratio result for every shift with no gaps.
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3
Gmail - alert the staffing coordinator to any shortfall
gmail.com How to Automate Gmail
WebRun opens Gmail to alert the staffing coordinator to any shortfall. - Draft and send an alert to your staffing coordinator when a shift is scheduled short
- State the exact shortfall and the shift start time
- Send with enough lead time to call in coverage before the shift begins
Done when The staffing coordinator is alerted to every shortfall before the shift starts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it fix the schedule itself?
No. It only flags a shortfall and alerts your staffing coordinator. A human always makes the actual call-in or schedule change.
How does it calculate the required staff count?
It applies your community's own ratio rules to the current census and acuity levels in ECP, so the requirement reflects your actual regulatory or policy standard, not a generic default.
How much notice does the coordinator get?
It checks ahead of each shift change, so the alert reaches your staffing coordinator with time to call in coverage before residents are ever short staffed.
Related templates
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