Reclaim seats nobody uses before the renewal
Every Monday, WebRun signs in to your Articulate 360 team, lists every seat with the person holding it and the date they last opened or edited a course, drafts a short Gmail check in for anyone dormant, and posts Slack the count of idle seats alongside the renewal date.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I find unused software seats before a subscription renews?
WebRun signs in to your Articulate 360 team every Monday, lists each seat with its holder and the date they last worked on a course, and flags anyone dormant for 60 days. It drafts a Gmail check in for a manager to approve and posts the seat and renewal picture to Slack, so you renew for the seats you need.
- Dormant seats are named weeks before the renewal date, not after
- Every seat carries a real last activity date instead of a guess
- Check in emails are written and waiting, so the manager only has to approve
Built for L and D managers · instructional design teams · IT procurement · operations leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
articulate.comin a real browser with your saved login - no setup, no API keys. -
1
Articulate 360 - read seats and last activity
articulate.com
WebRun opens Articulate 360 to read seats and last activity. - Sign in and open the team management view
- List every seat with the member holding it and their role
- Read the date each member last opened or edited a course
- Note the subscription renewal date and the seat count on the plan
Done when Every seat has a holder and a last activity date, with the renewal date recorded.
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2
Gmail - draft the check in emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the check in emails. - Draft a short, friendly check in to anyone with no activity for 60 days
- Ask whether they still need the seat before renewal
- Leave every message as an unsent draft for the manager to review and send
- Never email a seat holder without that human approval
Done when A ready to send draft exists for each dormant seat holder.
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3
Slack - post the renewal picture
slack.com How to Automate Slack
WebRun opens Slack to post the renewal picture. - Post how many seats are active, dormant, and unassigned
- Show days until renewal next to the dormant count
- Name the dormant holders and their last activity date
- Leave seat removal to a person. WebRun never removes a member or changes the plan
Done when The team channel has this week's seat and renewal picture.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email people or remove their seat?
No on both. Check in emails are left as unsent Gmail drafts for a manager to review, and WebRun never removes a member, reassigns a seat, or changes the subscription.
What counts as a dormant seat?
A seat whose holder has not opened or edited a course in 60 days. The report shows the exact last activity date, so a borderline case is a judgement you make, not one WebRun makes.
Does it tell me when the subscription renews?
Yes. Every Slack post carries the renewal date and the days remaining next to the dormant seat count, so the audit lands with enough time to act on it.
Related templates
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