Chase overdue appliance repair invoices for you
Every Monday, WebRun opens Housecall Pro, finds invoices past their due date, drafts a polite payment reminder email via Gmail for each customer, and posts your team a ranked list of outstanding balances in Slack.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically chase overdue appliance repair invoices?
WebRun opens Housecall Pro every Monday, finds every overdue invoice, and drafts a polite payment reminder via Gmail for each customer. Larger balances are held for your review before sending. It also posts your team a ranked Slack list of outstanding amounts so nothing slips through the cracks.
- Overdue balances get a timely nudge every week without manual effort
- Your team sees the full outstanding invoice list ranked by amount each Monday
- Paid invoices are skipped automatically from the live Housecall Pro status
Built for appliance repair companies · field service businesses · repair shop owners · operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.housecallpro.comin a real browser with your saved login - no setup, no API keys. -
1
Housecall Pro - find overdue invoices
housecallpro.com How to Automate Housecall Pro
WebRun opens Housecall Pro to find overdue invoices. - Open Housecall Pro and filter invoices to the Overdue status
- Capture the customer name, invoice amount, due date, and days overdue for each
- Skip any invoices already chased this week to avoid duplicate messages
Done when Every overdue invoice is listed with its customer details, amount, and days overdue.
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2
Gmail - draft payment reminders
gmail.com How to Automate Gmail
WebRun opens Gmail to draft payment reminders. - Draft a polite payment reminder for each overdue customer naming the invoice amount and due date
- For balances under your auto-send threshold, mark the draft ready to send
- For larger balances, leave the draft for your team to review before sending
Done when A payment reminder draft exists for every overdue invoice.
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3
Slack - report outstanding balances
slack.com How to Automate Slack
WebRun opens Slack to report outstanding balances. - Post a ranked list of overdue invoices to the finance or operations Slack channel
- Sort by largest balance first and include days overdue for each
- Flag any invoices over 30 days old for escalation
Done when The team has this week's overdue invoice list in Slack ranked by balance.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send reminder emails to customers automatically?
Only for balances under the threshold you set. Larger invoices are left as Gmail drafts for your team to review and send. Nothing big goes out on its own.
What does the reminder email say?
A short, polite, on-brand message naming the invoice amount and due date. Give WebRun a tone sample or a template and it will match your voice exactly.
What if a customer paid over the weekend?
WebRun reads the live invoice status in Housecall Pro at run time, so anyone who paid before Monday morning is skipped automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.