Draft pollination invoices from hive placements
When a pollination placement ends, WebRun opens MyApiary, reads how many hives were placed at the grower's block and the on and off dates, drafts a matching invoice in QuickBooks at your agreed per-hive rate, and prepares a Gmail note to the grower, leaving both the invoice and the email unsent for you to approve.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I draft a pollination invoice from my hive placements?
When a pollination placement ends, WebRun opens MyApiary, reads the hives placed at the grower's block and the on and off dates, and drafts a matching QuickBooks invoice at your agreed per-hive rate. It also prepares a Gmail note to the grower and leaves both unsent for you to approve, so billing is ready in minutes but always human checked.
- Pollination invoices are drafted from placement data, not memory
- Hive count, block, and dates are referenced on every draft invoice
- Nothing is billed or emailed to a grower without your approval
Built for pollination beekeepers · commercial apiaries · migratory beekeepers · beekeeping business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.myapiary.comin a real browser with your saved login - no setup, no API keys. -
1
MyApiary - read the hive placement
myapiary.com How to Automate MyApiary
WebRun opens MyApiary to read the pollination placement. - Open MyApiary and go to the pollination placement records
- Read the grower, block or orchard, hive count placed, and the on and off dates
- Capture the agreed per-hive rate or contract reference for that job
- Note any hives that were lost or removed early during the placement
Done when The placement's grower, hive count, dates, and rate have been read.
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2
QuickBooks - draft the pollination invoice
- Open QuickBooks and start a new invoice for the grower
- Add a line for the hives placed at your agreed per-hive rate
- Reference the block, the placement dates, and the contract number
- Save it as a draft invoice and do not send or finalise it
Done when A draft pollination invoice exists in QuickBooks, unsent.
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3
Gmail - prepare the grower note
gmail.com How to Automate Gmail
WebRun prepares the grower note and leaves it unsent. - Draft a short, polite note to the grower confirming the placement is complete
- Summarise the hive count, block, and dates, and note the invoice to follow
- Leave the email unsent in Drafts for you to review
- Never send the note or the invoice without your approval
Done when A grower note is waiting in Gmail drafts alongside the QuickBooks draft invoice.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the invoice to the grower without me?
No. WebRun saves the invoice as a draft in QuickBooks and the grower note as an unsent draft in Gmail. You check the figures and send both yourself, so nothing is billed or emailed on its own.
How does it work out the amount?
It multiplies the hive count placed, read from the MyApiary placement record, by your agreed per-hive rate for that contract, and references the block and dates on the invoice so the grower can see how the total was reached.
What if some hives were removed early?
It flags any hives lost or removed early from the MyApiary record so you can adjust the billed count before approving. The draft gives you the full picture rather than silently billing the original number.
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