Make sure every episode is ready before it drops
Every Monday, WebRun opens Acast, checks each episode scheduled for the next two weeks for a title, show notes, episode artwork, and an uploaded audio file, looks in your Google Drive show folder for anything missing, and messages the producer on WhatsApp with a per-episode readiness checklist.
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How do I check my podcast episodes are ready before they publish?
WebRun opens Acast every Monday and checks each episode scheduled for the next two weeks for a title, show notes, artwork, and uploaded audio. It searches your Google Drive show folder for anything missing and messages the producer a per-episode readiness checklist on WhatsApp, so nothing drops half-finished.
- Missing artwork or notes are caught days before the publish date
- Assets already sitting in Drive get linked instead of remade
- The producer opens WhatsApp to a ranked checklist every Monday
Built for podcast producers · independent podcasters · audio studios · content teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
open.acast.comin a real browser with your saved login - no setup, no API keys. -
1
Acast - check upcoming episodes for gaps
acast.com
WebRun opens Acast to check upcoming episodes for gaps. - Open Acast and go to the episode list for each show you run
- Take every episode scheduled in the next 14 days
- Check each one for a title, a description or show notes, episode artwork, and an uploaded audio file
- Note the scheduled publish date and any field left blank
Done when Every upcoming episode has a filled-or-missing mark against each field.
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2
Google Drive - find the missing assets
drive.google.com How to Automate Google Drive
WebRun opens Google Drive to find the missing assets. - Open your show's production folder in Google Drive
- For each gap, look for a matching audio file, artwork, or notes document
- Note whether the asset exists and is simply not uploaded, or has not been made yet
- Record the file link so the producer can find it in one click
Done when Every gap is labelled as either asset ready in Drive or asset not made yet.
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3
WhatsApp - send the producer the checklist
whatsapp.com How to Automate WhatsApp
WebRun opens WhatsApp to send the producer the checklist. - Message the production group on WhatsApp with one line per upcoming episode
- Show the publish date, what is missing, and whether the asset already sits in Drive
- Put the episodes publishing soonest at the top
- Say plainly when every upcoming episode is complete
Done when The producer has this week's readiness checklist on WhatsApp.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it publish an episode or upload audio for me?
No. WebRun reads your Acast episode list and reports what is missing. It never publishes, schedules, uploads, or edits an episode. Hitting publish stays with your producer.
How far ahead does it look?
Two weeks by default, and you can set any window. A show that batches a month ahead usually widens it, while a daily show narrows it to a few days.
What if the audio file exists but is not uploaded?
The checklist says so explicitly. WebRun searches your Drive show folder for each gap and marks it as asset ready in Drive with a link, or asset not made yet.
Related templates
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